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Who We Are:
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.
Main Purpose of Job:
As Manager – Payables, you will play a major part in driving towards the goals and ensuring the deliverables across the department, and be responsible for the various entities in scope and driving towards the Global implementation of effective processes & procedures. Should be keen to drive the automations. Drive leadership from within the team for change recommendations and implementation of procedures to improve the efficiency of the accounts payable function / P2P process. Ensure stakeholder management, adherence to global processes, produce reports as per management requirements, and any other ad-hoc tasks requested from time to time. Ensuring robust internal controls are not just put in place wherever required, but also perform sample audits to ensure compliance.
Need to have excellent communication skills and interact professionally, collaboratively towards the achievement of goals, and need to be a great team player.
Key Accountabilities & Deliverables
- Taking initiative to understand the current business practices within Locations & Managed Services and drive towards effective implementation of the best practices related to AP.
- Understanding the global process and ensuring compliance globally.
- Continuous review of the transformation progress across entities in the financial system to ensure no gaps in terms of financial discipline and the integration with the P2P system. If gaps are identified in the process, escalate to the concerned stakeholders and aim for query resolution and a permanent fix
- Work closely with the transformation team and do intrinsic testing when the Corporate Payable process is designed and automated.
- Do rigorous testing and work towards resolution related to the automation projects and developing global dashboards.
- Preparation of SOP as required due to a change in the process on account of the new system implementation.
- Ensuring SOPs are properly followed with no deviations.
- Vendor / Supplier statements are being reconciled on a timely basis (Monthly, Qly, Half yearly / Annually) and ensure balance confirmations are received.
- Ensure due diligence is followed during updates in bank portals and that all global policies are followed.
- Assist in transitions and ensure appropriate controls are put in place. Adherence to the internal controls. Performing Quality Audit for posted documents.
- Maintain documentation related to AP as per the statutory reporting requirements of the Internal Financial Controls under the Companies Act 2013.
- Review the master database in the system periodically for all locations. Check for duplicate vendor codes and ensure that all primary fields have the latest data in the master.
- Good knowledge of corporate expenses/cost of sales and basic local taxes.
- Develop and produce reports internally to ensure the KPI’s are met and the productivity of the team is being monitored.
- Logging incidents and doing the RCA and CAPA.
- Biweekly review on the vendor's ageing report for the entities as applicable, along with comments for any ageing greater than 60 days. Ensure clearances of all debit balances.
- Ownership of the payable nominals and the drive to keep the books clean.
- All the monthly/weekly reports are to be delivered within the stipulated timelines. Maintain various trackers on a daily basis and review for open items.
- Maintain active engagement & rapport with different stakeholders for continuous process development and act as a business support function.
- Managing the team’s workflow and ensuring timely deliverables. Having regular team meetings and monitoring the progress and striving for betterment of their efficiency & effectiveness. Provide internal training as required.
- Should be a great team player and ensure to drive the team towards set goals and comply with all the global policies.
- Good knowledge of MS Office. It should be good, specifically in Excel and powerpoint to provide management presentations. Knowledge of other reporting software like Tableau is an added advantage.
- Excellent communication skills and ability to meet the requirements of the Senior Leadership Team.
The post holder will carry out any other duties as are within the scope and purpose of the job as requested by the Line Manager and ensure full utilization of all ISS systems according to Standard Operating Procedures.
Competency Requirements: (Core)
- Organizing and prioritizing.
- attention to detail and accuracy.
- communication skills.
- Vendor relationship skills
- Information management skills.
- problem analysis and problem-solving skills.
Competency Requirements: (Key)
- Teamwork
- Professional integrity
- ability to meet deadlines
Management:
- Managing Performance
- Decision Making
Knowledge, Experience, and Skills: (Essential)
Proficient with Microsoft Office (Word, Excel, PowerPoint / Financial Tools
Education
ICWA / CMA / Post Graduate in Finance.
Other Requirements:
- Good Communication Skills (English)
- Good Reconciliation Skills
- Knowledge of Microsoft Office
- Willing to work on a shift basis
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