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Process vendor invoices and employee expense reports accurately and on schedule: validate documentation and approvals, match POs, code transactions, run weekly payments, manage AP inbox, collaborate with vendors and GL team on discrepancies, maintain records and reporting, and provide backup support for a second AP specialist.
At Cision, we believe in empowering every individual to make an impact. Here, your voice is heard, your ideas are valued, and your unique perspective fuels our collective success. As part of our global team, you'll thrive in an environment that champions curiosity, collaboration, and innovation, all while making meaningful contributions to the brands we accelerate.
Join us in shaping the future of communication and building authentic connections that matter. Whether you're solving complex problems or driving bold innovations, your growth is our success, and together, we’ll create the conversations of tomorrow.
Empower your impact at Cision. Be seen, be understood, be you.
Job Summary: The role of the Accounts Payable Specialist responsible for accurately and efficiently processing vendor invoices and expense reports on a timely basis and in accordance with company policy and procedures.
Essential Duties and Responsibilities
- Execute administrative activities for processing vendor invoices including validating appropriate documentation and approvals, matching invoices to purchase orders if applicable, coding in the accounting system for payment, and responding to inquiries in a timely and professional manner.
- Adhere to company policies, processes and procedures to effectively manage delinquent accounts, manage accounts payable inbox, and collaborate with vendors to reinforce company policies regarding outstanding payments.
- Validate the accuracy and completeness of employee expenses, inform employees of any discrepancies, respond to inquiries, and perform data entry within company deadlines.
- Prepare and process weekly payment runs and any inter-company transactions.
- Work with general ledger accounting team on any discrepancies in vendor invoice and payment recordings.
- Ongoing maintenance of files and documents and perform reporting as requested.
- Maintain back-up position for the second Accounts Payable Specialist.
Minimum Required Qualifications
- College Degree(or equivalent) in accounting or a related field is required.
- Minimum of 2 years of relevant accounts payable experience is preferred, with at least 1 year of experience in a similar role.
- Working knowledge and familiarity with accounts payable and general ledgers is required.
- Working knowledge in accounts payable is preferred.
- Working knowledge of NetSuite is preferred.
- Working knowledge of MS Office Suite is required, specifically Excel.
- Advanced compliance, attention to detail, analytical and problem-solving skills.
- Advanced time management and ability to work under strict and established deadlines, attention to detail and organizational skills.
- Advanced customer service and communication skills to understand customer queries and clarify information, policies or processes.
- Ability to work independently and as a member of a team.
As a global leader in PR, marketing and social media management technology and intelligence, Cision helps brands and organizations to identify, connect and engage with customers and stakeholders to drive business results. PR Newswire, a network of over 1.1 billion influencers, in-depth monitoring, analytics and its Brandwatch and Falcon.io social media platforms headline a premier suite of solutions. Cision has offices in 24 countries throughout the Americas, EMEA and APAC. For more information about Cision's award-winning solutions, including its next-gen Cision Communications Cloud®, visit www.cision.com and follow @Cision on Twitter.
Cision is committed to fostering an inclusive environment where all employees can be their authentic selves and perform at their best. We believe diversity, equity, and inclusion is vital to driving our culture, sparking innovation and achieving long-term success. Cision is proud to have joined more than 600 companies in signing the CEO Action for Diversity & Inclusion™ pledge and named a “Top Diversity Employer” for 2021 by DiversityJobs.com.
Cision is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected statuses.
Cision is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Cision will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact [email protected]
Please review our Global Candidate Data Privacy Statement to learn about Cision’s commitment to protecting personal data collected during the hiring process.
Top Skills
Excel
MS Office
NetSuite
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