Provides day-to-day administrative and office operations support, including facilities coordination, vendor management, procurement, inventory, courier services, documentation, event logistics, employee onboarding support, and workplace services. The role maintains records, coordinates repairs and supplies, supports meetings and events, and improves administrative processes while contributing to a positive organizational culture.
The Admin Assistant will be responsible for supporting the day-to-day administrative and operational needs of the organization. This role requires a proactive and dependable individual who can manage office operations, facilities, logistics, vendor relationships, and employee support services while contributing to a positive and efficient workplace environment.
The ideal candidate is highly organized, solution-oriented, and comfortable handling multiple responsibilities in a dynamic nonprofit setting.
Key Responsibilities
Office Administration & Operations:
- Support the smooth functioning of day-to-day office operations.
- Maintain office infrastructure and ensure a clean, safe, and productive work environment.
- Ensure office supplies, stationery, pantry items, and other consumables are adequately stocked.
- Establish and maintain administrative systems and processes that improve organizational efficiency.
- Maintain records, documentation, and administrative databases accurately.
Facilities & Vendor Management:
- Coordinate with vendors and service providers for office maintenance and repairs.
- Oversee facility-related requirements and ensure timely resolution of operational issues.
- Support procurement of office supplies, equipment, and materials.
- Monitor office assets and maintain inventory records.
Logistics & Event Support:
- Coordinate logistics for internal meetings, workshops, retreats, and organizational events.
- Assist with venue bookings, travel arrangements, accommodation, transportation, and related logistics.
- Ensure meeting rooms are prepared and equipped for internal and external meetings.
- Support hospitality arrangements for guests, partners, donors, and visitors.
Courier & Documentation Management:
- Manage incoming and outgoing courier services.
- Coordinate the dispatch and receipt of documents, materials, and parcels.
- Maintain courier tracking records and delivery logs.
- Support printing, scanning, filing, photocopying, and document management activities.
Employee Support:
- Support onboarding logistics for new team members, including workspace setup and administrative requirements.
- Assist team members with operational and logistical requests.
- Ensure pantry and workplace facilities contribute to positive employee experience.
Organizational Culture & Team Support:
- Contribute to building and sustaining a positive organizational culture.
- Demonstrate a service-oriented mindset and support organizational needs as they arise.
- Work collaboratively across teams to ensure smooth execution of administrative processes.
- Take ownership of tasks and proactively identify opportunities to improve systems and processes.
You Will Thrive in This Role If You:
- Creating structure, systems, and processes that improve efficiency.
- Have strong planning, coordination, and organizational skills.
- Are proactive and willing to take ownership of operational challenges.
- Have a service-oriented approach and enjoy supporting teams.
- Are comfortable working in a fast-paced and evolving environment.
- Possess strong interpersonal and communication skills.
- Demonstrate attention to detail and a high level of reliability.
Qualifications & Experience:
- Bachelor’s degree in any discipline.
- Minimum one year of experience in administration, operations, facilities management, or a related role (Freshers can also apply)
- Experience in a nonprofit or social impact organization will be an added advantage.
- Proficiency in Microsoft Office, Google Workspace, and basic administrative tools.
- Strong written and verbal communication skills.
- Working knowledge of Tamil and English.
Other Details:
- This role reports to: Senior People Partner
- Location: Chennai
- Remuneration: 3 LPA
- Please note: You will be expected to bring your own laptop
- Two-Wheeler is Mandatory
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