Ares Management Corporation
Administrative Assistant
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As an Executive Administrative Assistant, manage complex calendars, coordinate travel, process invoices, and support a fast-paced corporate team. Requires strong communication skills and expertise in Microsoft Office applications.
Top Skills:
ExcelMicrosoft WordPowerPoint
Real Estate
The role of Administrative Assistant involves supporting management and ensuring smooth operations within the office, while promoting an inclusive work environment.
Real Estate
The Administrative Assistant will support the International Administrative Manager and contribute to a collaborative, responsible work environment without a set application deadline.
Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
PRIMARY DUTIES AND RESPONSIBILITIES:
Meeting management
- Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
- Minimal editing of PowerPoint documents and general correspondence (internal and external)
- Updating of company databases may be required.
- Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
General Administration
- Timely collection and processing of team expenses for both cash and American Express using the company expense system.
- Supporting the other Executive & Admin Assistants where necessary.
Experience / Skills Required:
- Strong client service orientation.
- Effective prioritization of multiple professionals.
- Experience in travel coordination; domestic & international.
- Understanding of different time zones
- Excellent written and verbal communication skills.
- Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
- Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently.
Reporting Relationships
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
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