Administrative Associate

About YRG MERF

Established in 1993, YRGMERF is a pioneering non-governmental organisation in India, committed to transforming lives through integrated healthcare, inclusive partnerships, and forward-looking research. Grounded in the values of integrity and sustainability, we address both immediate and evolving societal challenges, empowering communities to attain equitable and lasting health outcomes. We provide comprehensive services across prevention, care, support, and treatment, particularly for those affected by HIV and other infectious diseases.

NIMIR (Nurturing, Inclusion, Mettle, Identity and Resilience), an initiative of the YRG Foundation, is a program committed to empowering women through skill development, financial literacy, and sustainable livelihood opportunities. The program is designed to build financial confidence, improve employability, and support long-term economic independence.

Women and students from deserving and underserved communities with the aspiration to learn, receive certification, and transition into meaningful employment. Through partnerships, outreach, capacity building, and evidence-based interventions, the project works to address key social and public health challenges while promoting inclusion, accountability, and sustainable impact.

Role Overview

NIMIR seeks an energetic and highly organised Administrative Associate to provide end-to-end administrative support and operational oversight. This role reports jointly to the Finance Department and the Programme Head and serves as the central point of coordination for procurement, travel, accounting support, correspondence, office administration, and logistical functions.

This is a full-time, six-day-per-week position requiring a proactive individual who can independently manage multiple responsibilities, respond to changing priorities, and ensure smooth day-to-day operations. Occasional weekend work may be required based on organisational needs.

Key Responsibilities

Administration and Operations

• Take ownership of day-to-day administrative operations and ensure smooth functioning of the office.
  
• Maintain office records, files, assets, equipment, and furniture.
  
• Coordinate internal communications and administrative processes across departments.
  
• Ensure timely resolution of administrative and operational requirements.
  

Procurement and Vendor Management

• Manage procurement processes, including quotations, purchase orders, vendor coordination, and delivery tracking.
  
• Process vendor invoices and coordinate payments with the Finance Department.
  
• Maintain vendor records and support cost-effective procurement practices. 
  

Travel and Logistics

•  Coordinate travel bookings, accommodation arrangements, local transportation, and related logistics.
  
• Support planning and execution of meetings, workshops, conferences, and organisational events.
  

Finance and Accounting Support

•  Manage petty cash and maintain accurate expenditure records.
  
• Support payment processing, approvals, and documentation.
  
• Assist with financial tracking, record maintenance, and reconciliation processes as required.
  

Coordination and Communication

•  Manage official correspondence and maintain communication records.
  
• Liaise effectively between management, programme teams, support functions, and external stakeholders.
  
• Support meeting scheduling and the preparation of related documentation.
  

HR and Staff Support

•  Provide administrative support for HR-related activities.
  
• Assist in coordinating employee documentation and routine staff requirements.
  
• ​Support communication between management and employees.
  

Qualifications & Skills

• Bachelor’s or Master’s degree in Business Administration, Commerce, or a related discipline.
  
• 3–5 years of experience in administrative, operations, office management, or support functions.
  
• Demonstrated experience in procurement, travel coordination, accounting support, logistics, and correspondence management.
  
• Advanced proficiency in Microsoft Word, Excel, and spreadsheet applications.
  
• Strong computer skills and familiarity with office productivity tools.
  
• ​Excellent written and verbal communication skills in English.
   

Desirable Attributes

• Energetic, proactive, and willing to take ownership of responsibilities.
  
• Highly organised with strong attention to detail.
  
• Able to maintain confidentiality while handling sensitive information.
  
• Self-assured and capable of working independently with minimal supervision.
  
• Comfortable working in a fast-paced environment and managing multiple priorities simultaneously.
  
• Willingness to work a six-day week and provide support during weekends when required.
  
• Women candidates will be preferred 

Benefits & Work Environment

• 24 days of annual leave, in addition to public holidays.
  
• Health insurance coverage
  
• Opportunity to work in a collaborative and inclusive environment.
  
• Scope for learning and professional development.
  
  

YRG is an equal-opportunity organisation. At YRG, we are committed to supporting inclusion and diversity as part of our values. We celebrate differences in abilities, sexual orientation, ethnicity, faith, and gender. Our team are people with different strengths, experiences, and backgrounds, who share a passion for improving people's lives.