Contracts Specialist

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As an internal applicant we strongly encourage you to review the Compensation resources on the intranet, specifically the Job Architecture Fact Sheet before applying to this role, to understand any potential implications to your total cash compensation if you were to be offered this role. If you have questions, please reach out to your HR Business Partner for more information.

Job Title:

Pay Grade:

Job Description:

Primary Purpose of Role:

Working in close collaboration with the Procurement Commodity Management teams, the Contracts Specialist is responsible for the creation and maintenance of purchase orders and scheduling agreements, along with supporting documentation and authorization, for the procurement of goods and services from a supplier. The key responsibility of this role is ensuring that systems and records adhere to Procurement procedures and policies, corporate delegation of authority, and various government regulations or governance requirements. This position actively engages in resolving problems pertaining to any stakeholder concerns or issues, while also serving as an interface to Procurement on various transactions, reports, or other requirements for cross-functional departments. 

Key Responsibilities

• Creates and maintains purchase orders and scheduling agreements, along with supporting documentation and authorization, for the acquisition of goods and services. 
• Assures systems and records are compliant with Procurement procedures and policies, Corporate delegation of authority, and other government regulations or governance requirements.  
• Participates in problem solving efforts as it relates to any stakeholder concerns or issues, and/or data within the Procurement Lifecycle Management processes. 
• Serves as an interface to Procurement on various transactions, reports, or problem solving requirements for Accounts Payable / Receivable, Treasury, and Global Supply Chain. 
• Manages Procurement files, reports, records, and programs on common repositories and collaboration sites. 
• Assures data integrity within the procurement master data system. 
• Prepares and analyzes reports and statistical data. 
• Independently manages the governance of the transactions that assure the accuracy of data within the master records. Assures that they are secure and accessible as required to the internal users and communicated to the supply base. 
• Maintains a physical presence in the workplace. 

Key Performance Measures

• Productivity
• Quality
• Responsiveness
• Cost

Competencies and Behaviors:

Required:

• Effective oral and written communication skills. 
• Proficient computer skills: Excel, PowerPoint, Word, Outlook, etc. 
• Proficient in purchasing system (ERP) for entering orders, requisitions, problem solving, payment problems, tool orders, and miscellaneous reports as required. 
• Effective interpersonal skills to work effectively with others.   
• Demonstrated analytical ability where problems are complex. 
• Collaborates in a variety of work settings. 
• Ability to organize, plan, document tasks, and prioritize work. 
• Familiar with a variety of Purchasing / Global Supply Chain concepts. 
• Wide degree of creativity and latitude. 

Qualifications

Required:

• High School Diploma or equivalent experience.

Preferred:

• Bachelors Degree in Business, Finance, Supply Chain or similar field.
• SAP or similar ERP experience

Experience

• 0-2 or more years of experience in the field or in a related area.

Scope Factors

• Entry-level professional role: Requires a basic understanding of subject matter, concepts, and practices for a professional field.
• Potentially a highly experienced employee in a professional role through years of work-related experience.
• Frequently interacts with direct manager and direct team members. Occasionally interacts with peers within broader function or across functions.
• Must already possess basic theoretical professional knowledge from a pertinent degree program or work-related experience.
• Assignments should be predominantly professional in nature.
• Develops competence by performing structured work assignments.
• Individual contributor with no supervision responsibilities
• Work typically impacts direct peers, supervisors, and cross functional partners

Travel Requirements

• Up to 10%

Primary Location:

Additional Locations:

Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status.

If you are an individual with a disability or a disabled veteran requiring assistance and/or reasonable accommodations reviewing any of the careers information, please contact us at [email protected].

Please note that Allison Transmission will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Allison Transmission will not solicit money or banking information from applicants.