Documentation Controller

Job Title

Documentation Controller

Job Description Summary

This role is responsible for managing, organizing, and maintaining all project documentation, including drawings, contracts, submittals, and correspondence. The role involves establishing and maintaining document control systems, ensuring version control, tracking approvals, and coordinating with project teams, consultants, and contractors. Responsibilities include document distribution, audit preparation, compliance monitoring, and implementing efficient workflows to ensure accurate, up-to-date records that support seamless project execution and effective information management.

Job Description

About the Role:

• Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.

• Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.
• Assist in the preparation, formatting, and tracking of contracts and work orders, including clause management and incorporation of amendments when project scope or terms change.
• Support BOQ preparation, document management for cost and quantity records, and maintain change or variation documentation as required.

• Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.

• Ensure compliance with project, organizational, and statutory document control standards.

• Support reporting, audits, and client reviews by providing accurate and up-to-date documentation.

• Implement and improve document control workflows for efficiency and accuracy.

• Manage and maintain all project documentation, including drawings, specifications, contracts, submittals, and correspondence.

• Ensure proper version control, tracking, and archiving of all project documents.

• Coordinate with project teams, consultants, contractors, and clients for collection, distribution, and approvals.

• Maintain document registers and trackers for drawings, submittals, RFIs, and approvals.

• Ensure compliance with project, organizational, and statutory document control standards.

About You:

• Graduate in any discipline
• 3–5 years of experience in Document Control for commercial, residential, or base-build projects
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experienced with SharePoint, Aconex, ProjectWise, or other document management systems
• Strong knowledge of document management workflows, version control, and digital archiving
• Excellent written and verbal communication skills
• Familiarity with project documentation standards and compliance requirements

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”