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At Sonatus, we’re driving the transformation to AI-enabled software-defined vehicles. Traditional automotive software methods can’t keep pace with consumer expectations shaped by the mobile industry—where features evolve rapidly, update seamlessly, and improve continuously. That’s why leading OEMs trust Sonatus to accelerate this shift. Our technology is already in production across more than 6 million vehicles on the road today and rapidly expanding.
Headquartered in Sunnyvale, CA, with 250+ employees worldwide, Sonatus combines the agility of a fast-growing company with the scale and impact of an established partner. Backed by strong funding and proven by global deployment, we’re solving some of the most interesting and complex challenges in the industry. Join us and help redefine what’s possible as we shape the future of mobility.
The Executive & Office Coordinator will work closely with the General Manager to provide high-quality administrative support, manage scheduling for meetings and appointments, and ensure the Dublin office runs efficiently and feels welcoming. Following our recent move, this role will play a key part in setting up and maintaining an organised, well-equipped workspace. You’ll also lend a hand with various internal initiatives that keep our team connected, informed, and working effectively. You will be employed and payrolled through an agency.
This role has a part-time schedule of 15h (approx. 3 half days per week - 09.00 - 14.00 - Monday, Tuesday, Thursday) based in our Dublin office.
Roles & Responsibilities:
- Provide day-to-day administrative support to the General Manager and the Dublin team where appropriate, including handling correspondence, document preparation, and follow-up on action items
- Manage scheduling for internal and external meetings, interviews, and appointments
- Oversee the smooth running of the Dublin office, from supplies and equipment to workspace organisation and vendor coordination
- Contribute to the establishment of best practice office environment benefiting internal and external stakeholders
- Assist with onboarding logistics and coordinating with the HR team on people-related initiatives
- Support internal communications and event coordination
- Handle ad hoc administrative projects and initiatives as needed
Requirements:
- Proven experience in an Executive Assistant, Office Manager, or similar administrative role
- Highly organised, detail-oriented, and proactive
- Strong written and verbal communication skills
- Comfortable juggling multiple priorities and adapting to changing needs
- Proficiency with Microsoft Office Suite and online scheduling tools
- Discreet, professional, and trustworthy with confidential information
