Provides proactive executive and administrative support to senior leadership, including calendar and travel management, stakeholder coordination, action-item tracking, reporting, meeting documentation, research, and confidential records management. Uses AI tools and digital workflows to improve productivity and coordinates effectively across departments, time zones, and distributed teams.
This is a remote position.
What we want:
We are seeking an experienced Executive Assistant to provide high-level administrative, business, and coordination support to senior leadership. Unlike a traditional administrative role, this position emphasizes proactive executive support, stakeholder management, business follow-ups, and technology-enabled productivity. The ideal candidate will leverage AI tools and digital workflows to enhance executive efficiency, manage priorities, and ensure seamless coordination across teams and business activities.
Who we are:
Vertoz (NSEI: VERTOZ), an AI-powered MadTech and CloudTech Platform offering Digital Advertising, Marketing and Monetization (MadTech) & Digital Identity, and Cloud Infrastructure (CloudTech) caters to Businesses, Digital Marketers, Advertising Agencies, Digital Publishers, Cloud Providers, and Technology companies. For more details, please visit our website here.
What you will do:
•Manage the Director’s calendar, meetings, appointments, travel, and itineraries.
•Coordinate with internal teams, clients, vendors, and business partners on meetings, follow-ups, and deliverables.
•Track action items, projects, priorities, and timelines and ensure timely closure.
•Prepare presentations, reports, meeting agendas, minutes, correspondence, and trackers.
•Support leadership with business coordination, research, documentation, and day-to-day administrative requirements.
•Use AI tools such as ChatGPT, Gemini, Microsoft Copilot, Claude, Perplexity, or similar platforms to improve productivity, research, documentation, reporting, and workflow automation.
•Coordinate across departments such as Sales, Marketing, Finance, HR, Operations, and Technology.
•Maintain confidential information, records, and digital documentation with discretion.
•Coordinate effectively across different time zones and manage virtual communication in a remote environment.
•Handle ad-hoc administrative, operational, and business requirements for senior leadership.
Requirements
•Bachelor’s degree in Commerce, Business Administration, Management, or a related discipline. Postgraduate qualification will be an added advantage.
•3+ years of experience as an Executive Assistant, Senior Executive Assistant, Management Assistant, Executive Coordinator, or similar role.
•Prior experience supporting a Director, MD, CEO, President, or C-suite executive.
•Practical experience using AI tools / AI-enabled workflows.
•Experience in Media, Advertising, AdTech, AI, IT, Technology, SaaS, or Digital Marketing will be an advantage.
•Strong experience in calendar management, travel coordination, executive communication, reporting, and stakeholder management.
•Prior experience working in a remote/distributed environment is preferred.
•Excellent Communication skills Verbal and written
Benefits
•No dress codes
•Flexible working hours
•5 days working
•24 Annual Leaves
•International Presence
•Celebrations
•Team outings
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