About Consolidated Analytics, Inc.
Consolidated Analytics is a fast-growing mortgage and financial services company with Centers of Excellence in Chennai and Pune. Explore some of our featured openings below.
DESCRIPTION:
We are seeking a highly organized and proactive individual to join our team as an Executive Assistant. This role combines the responsibilities of managing office operations while providing high-level administrative and executive (C-Suite) support. The ideal candidate is a detail-oriented professional who excels at multitasking, communication, and maintaining a well-functioning work environment.
RESPONSIBILITIES:
Executive Support:
• Provide high-level administrative support to C-Suite and senior leadership, including calendar management, travel arrangements, and correspondence.
• Manage complex schedules and coordinate meetings, conferences, and events for executives.
• Prepare reports, presentations, and documents for executive review.
• Handle confidential information with discretion and professionalism.
• Act as a point of contact between executives and internal/external stakeholders, such as Board of Directors members.
• Process monthly expense reports, as requested.
Office Administration:
• Oversee daily office operations, ensuring the workplace runs smoothly and efficiently.
• Retrieve and distribute daily mail.
• Manage office supplies and equipment, ensuring inventory is well-stocked and equipment is properly maintained.
• Coordinate with external vendors and service providers for office-related services (e.g., facilities, cleaning, IT)
• Manage physical security adherence for all employees (building badges, parking information, visitors, etc.) working with security and property management vendors. Responsible for annual audits.
• Ensure compliance with health and safety regulations and manage office facilities to create a productive work environment.
• Maintain a welcoming and organized office environment for employees and visitors; manage security log and badging.
Project Coordination:
• Assist in coordinating cross-departmental projects and company-wide initiatives; NMLS, Collection, and AMC licensing activities. Work with Chief Administration Officer and vendors to coordinate critical activities and reports.
• Ensure timely communication and progress tracking for ongoing projects.
• Support C-Suite in the implementation of organizational strategies.
• Maintain policies and procedures for facilities, physical security, and office policies; participate in annual audits. Team Coordination
• Assist HR in team-building activities, company events, and participate in employee engagement initiatives.
• Coordinate with Plano office staff to assist with daily/monthly office operations requirements. Budget & Financial Oversight:
• Assist in managing office-related budgets, including supply procurement and facility expenses.
• Manage monthly expense reports for CEO and report corporate credit card expenses to AP.
• Work with finance teams to process expense reports, invoices, and other financial documentation for executives.
QUALIFICATIONS:
Required Education and Experience:
• Minimum 5-7 years’ experience supporting C-level executives or senior management.
• Bachelor’s degree in business administration, Office Management, or a related field.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently, prioritize tasks, and manage time effectively.
• Discretion and integrity in handling sensitive and confidential information.
• Strong problem-solving skills and a proactive approach to challenges.
• Knowledge of office procedures and budget management.
• Notary license is a plus, not required. • Financial services industry experience is a plus, not required.
OTHER DUTIES: Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
