Responsible for payroll management, administrative tasks, cash management, data entry, and compliance with legal requirements for HR and finance functions.
Main Purpose
Responsible
for payroll management, day-to-day administrative work (leaves, trainings,
appraisals follow up, etc) and follow up of need in two SKID guest houses
including supervision of office and house cleaners, responsible for the petty
cash and ensures the data entry into Unifield . Assures monthly
reconciliations.
Accountabilities
- Execute administrative and legal related tasks, under supervision of the Mission Finance/Human Resources Manager,
checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Implement
cash management procedures in order to ensure the highest control and security and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments,
when necessary, in order to ensure local labor and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up to date in order to facilitate
HR processes management.
- Update Social
security Tax office employee files in
order to meet legal requirements and duties.
- Draw up monthly
pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interest
- Assist the Mission
Finance/Human Resources Manager in the prevision of monthly treasury and
planning in
order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Mission Finance/Human Resources Manage
- File the
accounting documents and enter the accounting pieces in the accounting software, with the support from the Mission
Finance/Human Resources Manager and/or the Finance Manag
- Support the Mission
Finance/Human Resources Manager in translating documents into local language. Assists the Mission Finance/Human Resources
Manager in meetings upon request.
- Ensure encoding in Unifield is done on a daily basis and updated as required.
- Prepare the weekly or monthly cash reconciliation.
- Ensure all specimen of signatories for SKID and technical referent are up to date and/or changed if needed.
- Respect validation table and procurement procedure
- Make sure
that all documents needed are in the staff file (contracts, job descriptions, ID documents, certificates, acceptance for local staff, disciplinary process, etc.), organize the files in a proper and clear
- Make sure
that all needed documents from staff files are scanned and kept in a safe and proper place and properly organized.
- Organize the recruitment files (archiving) and ensure that the old ones are destroyed
Requirements
Education
• Essential:Degree in Human
Resources, Finance, Business, or Administration related Diploma
Experience
• Essential: Previous
working experience of at least two years in relevant jobs (Minimum 2 years)
• Desirable: Proven experience in MSF or other NGOs in developing countries.
Languages
• English Essential & Kiswahili desirable
Knowledge
• Essential: Computer literacy (word, excel, ERP)
• Desirable knowledge of UniField and Homere software
Competencies
• Results and Quality Orientation, Teamwork and Cooperation, Flexibility, Respect to MSF Principles & Stress Management
Similar Jobs
Beauty • Robotics • Design • Appliances • Manufacturing
Manage and grow key retailer accounts in Kenya/East Africa by developing account plans, launching products, executing online and in-store promotions, forecasting, negotiating, analyzing sell-out data, organizing trade shows, reporting competitor activity, identifying new retailers, and supporting sales meetings and events. Occasional regional travel required.
Top Skills:
LaptopExcelMS OfficeMobile DevicePowerPoint
Professional Services • Social Impact • Agriculture • Renewable Energy
Support review of partner financial reports for accuracy and donor compliance, conduct budget-to-actual analysis, follow up on queries, assist audits, deliver financial training and capacity building to partners, and provide general finance and administrative support including monitoring compliance and maintaining records.
Top Skills:
Erp SystemsExcelMS OfficeMicrosoft Word
Energy
Oversee daily production operations, supervise staff, enforce process controls and quality standards, coordinate cross-functional teams, manage client/contract interactions, and support production planning and performance reporting to drive continuous improvement.
What you need to know about the Chennai Tech Scene
To locals, it's no secret that South India is leading the charge in big data infrastructure. While the environmental impact of data centers has long been a concern, emerging hubs like Chennai are favored by companies seeking ready access to renewable energy resources, which provide more sustainable and cost-effective solutions. As a result, Chennai, along with neighboring Bengaluru and Hyderabad, is poised for significant growth, with a projected 65 percent increase in data center capacity over the next decade.
