HR & Admin Executive

Who are we?
Cell Tech Inc. is one of the largest service providers for the K-12 sector in the US. Our commitment to innovation drives us to develop cutting-edge solutions that empower our clients. To achieve this, we build and utilize proprietary software focused on automation and user-friendliness. As our company grows, so does our team!

About the Role:

We are seeking a highly organized, proactive, and detail-oriented HR & Administrative Executive to join our growing team. This role is ideal for a professional with strong experience in end-to-end recruitment, HR operations, employee onboarding, payroll support, and administrative management. The successful candidate will play a key role in attracting top talent, streamlining HR processes, supporting employees, and ensuring smooth day-to-day HR and administrative operations.

Key Responsibilities

Recruitment

• Manage the complete recruitment lifecycle, including sourcing, job postings, screening, interviewing, selection, and onboarding.
• Coordinate and schedule interviews with hiring managers and stakeholders.
• Track and manage candidate pipelines through ATS and recruitment platforms.
• Coordinate with hiring leads, managers, and stakeholders to ensure timely hiring decisions and smooth recruitment workflows.
• Prepare offer letters, employment contracts, and onboarding documentation.
• Support new hire onboarding and orientation processes.

HR Operations

• Maintain employee records, HR documentation, and personnel files with accuracy and confidentiality.
• Assist in developing, implementing, and updating HR policies, procedures, and employee handbooks.
• Ensure compliance with company policies and applicable US labor regulations.
• Support employee engagement initiatives and HR programs.
• Assist with employee relations matters and respond to employee inquiries.
• Generate HR reports and maintain HR metrics for management review.

Payroll & Administration

• Support payroll processing by maintaining attendance records, employee information, and payroll-related documentation.
• Coordinate with payroll team and internal stakeholders to ensure timely and accurate payroll administration.
• Maintain HR databases and ensure data accuracy.
• Provide general administrative support to HR and leadership teams.

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
  
• 1-2 experience in Talent Acquisition, HR Administration, Recruitment, and Employee Onboarding
  
• 1 year experience in U.S.-based HR or recruitment experience preferred, with familiarity with U.S. hiring practices and employment processes
• Hands-on experience managing end-to-end recruitment processes.
• Experience conducting candidate screenings and interviews.
• Knowledge of HR policies, employee lifecycle management, and HR best practices.
• Experience supporting payroll administration and employee records management.
• Strong organizational and multitasking abilities with the capability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency with ATS platforms, HRIS systems, Microsoft Office Suite, and Google Workspace.
• Ability to work independently, take initiative, and thrive in a fast-paced remote environment.
• Strong attention to detail, problem-solving skills, and process-oriented mindset.

Preferred Qualifications

• Experience in remote hiring and distributed workforce management.
• Knowledge of HR compliance and employment regulations.
• Experience creating and managing SOPs and process documentation.
• Familiarity with recruitment tools, HR analytics, and reporting systems.

• Communication & Collaboration

Shift Timing - US Shift/Flexible as required