Officer- Personnel

1. Time Office & Attendance Management

• Handling the smooth functioning and processing of the Time Office for more than 800 employees.
  
• Managing employee Attendance and Leave Management through the Bio-Metric System.
  
• Preparing and submitting monthly attendance reports to contractors for payroll processing.
  
• Handling payroll processes and resolving payroll-related grievances.
  
• Ensuring timely credit of salaries to employees’ bank accounts.
  
• Preparing and maintaining employees’ yearly manpower budget.
  
• Shift Plan to Aparajitha co-workers, address the grievance and update to Team Manager.
  

2. Payroll & Contractor Payment Management

• Submission of contractors’ monthly invoices to the Finance Department and ensuring timely salary processing and payment.
  
• Preparation of bonus calculations for contract employees, along with maintaining audit records and statutory returns.
  
• Ensuring Minimum Wages are paid as per applicable rules, regulations, and amendments.
  
• Verifying wage registers every month to ensure compliance with statutory requirements.
  

3. Contract Labour Management

• Handling labour contractors and coordinating manpower requirements.
  
• Planning manpower requirements as per the plan released by the MSE Team.
  
• Coordinating with contractors for effective deployment and utilization of manpower.
  
• Adopting new contractors and executing necessary agreements.
  
• Ensuring all contractors possess valid labour licences and registrations.
  
• Granting and processing amendments to Certificates of Registration under Contract Labour regulations.
  
• Monitoring statutory records maintained by contractors and providing necessary guidance to ensure compliance.
  
• Ensuring contractors adhere to all applicable statutory compliance requirements.
  
• Ensuring timely payment of EPF, ESI and Professional Tax (PT) contributions by contractors.
  

4. Factory Statutory Compliance

• Maintaining registers, abstracts and statutory notices as required under the Factories Act and applicable labour laws.
  
• Conducting and coordinating Pressure Vessel Testing and submission of Medical Examination Forms to DISH.
  
• Preparing and submitting statutory returns as per applicable labour laws, including annual and half-yearly returns.
  
• Preparing and filing the annual Holidays List with the Labour Department and Factories Department.
  
• Handling statutory inspections during Factory Visits and coordinating the submission of required documents for successful completion of inspections.
  

5. HR MIS & Records Management

• Preparing and maintaining monthly HR MIS reports.
  
• Maintaining employees’ personal information and statutory documents systematically in the Record Room.
  
• Ensuring proper maintenance and availability of employee and statutory records for audits and inspections.
  

• Safeguarding and maintaining Aparajitha systems, Bio metric Devices, Printing Machine, Lamination Machine.
  
• Following the regular monthly invoices without any dues
  
• Maintain Aparajitha Agreement and Asset data in Record room.