The Payroll Specialist will manage payroll disbursement, coordinate processes, ensure compliance with labor laws, and handle audits.
The Payroll Specialist will support the company's growing Indian payroll activities. They will help develop scalable processes, oversee payroll systems and ensure timely and accurate global payroll submission and reporting. The position is part of our India Accounts Team and will interact closely with HR to provide accurate and timely management reporting.
Major Responsibilities:
- Manage and ensure disbursement of payroll across the company and coordinate payroll processing on ZOHO.
- Provide Excellent customer service to employees with a quick turnaround time
- Work with department leads to ensure the accurate reporting of time and attendance prior to each payroll processing period
- Coordinate with HR and Accounting to verify employee data and accounts, validate payroll inputs such as new hires, exits, attendance, leaves, variable pay, and deductions.
- Ensure accurate calculation of wages, tax withholdings, and company deductions
- Maintain pay data entry for all lines of business and process accurately and timely
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
- Ensure compliance with relevant Indian labor laws, Income Tax (TDS), Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), and other statutory deductions.
- Maintain payroll records, handle audits, and support statutory inspections.
- Perform payroll payments and account reconciliations with accounting books.
- Generate pay slips, tax slips (Form 16), and provide clarification to employees on payroll-related queries.
- Manage payroll software and liaise with vendors/service providers to ensure smooth processing.
- Stay updated with changes in tax laws, social security codes, and labor regulations and assess their impact on payroll.
- Develop and maintain strong relationships across all levels within the organization.
Education and Experience:
- 2-3 years of multi-state payroll experience required
- Indian payroll experience highly preferred
- Experience with ZOHO payroll systems highly preferred
- High school diploma, Associate’s/Bachelor’s degree is a plus
- Demonstrated knowledge of multi-state and Federal Labor laws, pay practices and policies
- Solid understanding of payroll operations and contribution funding limits, incentive/bonus/benefit offerings, multistate payroll regulations, payroll tax law and filings, etc.
- A strategic planner with sound technical skills, analytical ability, good judgment and strong operational focus
- Ability to work independently and to carry out assignments to completion within parameters of instructions given
- Strong Microsoft Excel or Google Sheets with the ability to perform v-lookups, pivot tables, and a variety of formulas
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
Lightcast is a global leader in labor market insights with headquarters in Moscow (ID) with offices in the United Kingdom, Europe, and India. We work with partners across six continents to help drive economic prosperity and mobility by providing the insights needed to build and develop our people, our institutions and companies, and our communities.
Lightcast is proud to be an equal opportunity workplace and is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Lightcast has always been, and always will be, committed to diversity, equity and inclusion. We seek dynamic professionals from all backgrounds to join our teams, and we encourage our employees to bring their authentic, original, and best selves to work.
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