Job Title: PMO Analyst
Department: IFS
About Business line/Function: IFS
Position Purpose: Purpose of this position is to focus on financial activities, including Budget, Revenue, Accruals, Invoicing, Reporting, other Project financials related task. The PMO Analyst will work closely with other PMO team members to support their key responsibilities.
Responsibilities
Direct Responsibilities
Financial and resource management
· Relevant Experience in PMO role
· Should have in-depth knowledge of key project financial concepts: Budget, Revenue, Accruals, Invoicing, Forecast, other Project financials
· Excellent communication skills (English) are essential in order to liaise with multiple project stakeholders
· Strong analytical and numerical knowledge with ability to explain numbers, variances to project stakeholders
· Should be well versed with MS Office (Advanced Excel, Word, PowerPoint, SharePoint)
· Excellent presentation skills are essential
· Manage all the assigned work independently and take accountability
· Should be a quick learner
· Proactiveness & Flexibility
Reporting
· Prepare monthly, quarterly and ad hoc financial reports and dashboards
· Develop, maintain and deliver financial reports and dashboards on project budgets, forecasts, actuals and variances
· Standardize financial reporting processes and templates to improve visibility and consistency
Contributing Responsibilities
General
- Liaison and engagement with stakeholders of varying seniority
- Continuously look to improve processes within the team and across the PMO team.
- Administration of the PMO SharePoint site
- Documentation of procedures and user guides, conforming to group and local governance
- Assist with ad-hoc projects under the PMO scope as required.
Self-starter
- Ability to work autonomously on small to large pieces of work when required
Technical & Behavioral Competencies
Technical pre-requisites:
- Advanced level in MS Excel, and ideally in Word and Powerpoint, OneNote, and Outlook
- Preferable: Experience or exposure to MS Sharepoint, preferably on the administrative side
- Preferable: Experience or exposure to project management methodologies
- Preferable: experience using MS Project, PPM Tools
Behavioural
- Planning, Organising & Co-ordinating: Establishes courses of action for self and others to ensure that work is completed efficiently within defined timelines.
- Attention to Detail: Strong focus on ensuring correctness and quality of work.
- Communication: Express ideas effectively and clearly in both verbal and written communication in a professional and appropriate way. Ability to seek clarification when not clear.
- Initiative: Tries to find new ways to improve current work and industrialize processes. Brings fresh ideas to problems, introduces operational efficiencies where possible, and is always open to suggestions.
- Accountability: Take personal responsibility for all work assigned whilst delivering a quality service
- Pro Active: A team player who can see a need and be willing to assist in meeting that need, even if it falls outside the word specific area of their job description.
- Drive for Results: Continually focuses on achieving positive, concrete results contributing to business success.
- Client Focus: Making efforts to listen and understand the customer; anticipating customer needs; giving high priority to customer satisfaction.
- Negotiation & Conflict Resolution: Negotiates & mediates sound agreements in situations where there is disagreements or differences in interests.
- Building Team Spirit: Building a supportive environment, where staff understand and work together to achieve team goals, in an atmosphere of mutual respect and enthusiasm.
- Self Confidence: Showing an air of confidence, commanding attention, and respect; able to represent the department to internal clients and senior management.
Specific Qualifications:
- At least 4 years previous work experience in a Project Management Office, or in a co-ordination role supporting projects, or in a junior Project Manager role.
- Tertiary education desirable but not essential
Skills Referential (Required knowledge, skills and abilities)
Technical Skills:
- Microsoft Packages
- MS Excel
- Power BI
Behavioral Skills:
- Ability to collaborate/ Team work
- Adaptability
- Communication skills
- Ability to share/ pass on knowledge
Education Level: Bachelor degree or equivalent
Location: Chennai
