Project Document Controllers

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Job Description:

The opportunity:

Support Project managers in execution of medium size to large projects by managing the project document tation as per contractual agreements, quality standards and project schedule.

How you’ll make an impact:

• Leads the Document control aspect of the pro jects.

• Planning, monitoring and control of docu ments for the projects with both internal and external stakehoders to enable PM’s to manage project milestones.

• Review of Document requirements as per pro ject specificaiton and customer requriements, during project handover from sales.

• Develop and maintain document control master list for every project, align with internal stake holdrs and customer representatives.

• Drive the completion, submission and approval of key documents and keep track every docu ment transaction (through transmittals) .

• Understand and manage client EDMS system .

• Coordination and follow-up for all project re lated drawing and other key document submis sion / approvals and maintain updated status of drawings and documents in master file.

• Prepare the documentation for customer sub mission and keep the track record of customer correspondence.

• Keep Project manager updated regularly of doc ument status during project reviews  Participate in document approval status review meetings .

• Main contact for customers in projects for Docu mentation related topics.

• Supporting Project Manager for drafting and submission of contractual letters to customer .

• Develop / maintain document control process for efficient project management .

• Create functional location in SAP for project document storage.

• Prepare documentation for Production handover and I&C handover.

• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

• Bachelor of Science, with document control Ex perience of at least 3-4 years.

• Must have working expereince in project execu tion similar projects and minimum 2 years leading and coordinating with external customers.

• Excellent interpersonal skills and ability to com municate effectively with all project stake holders .

• Hands on experince with In-Eight or equivalent DMS and Working knowledge of xECM/SAP docu ment storage concept.

• Ability to work on multiple projects and to deliver quality results on time.

• Good working knowledge of MS office (Word, Ex cel, Power point, Sharepoint etc.,) and atleast one type of document control systems.