Plans and manages projects from requirements through delivery, including scope, schedules, resources, budgets, risks, reporting, and governance. Serves as the primary stakeholder and client contact, coordinates cross-functional teams and suppliers, manages project portal content, improves workflows, and supports quality, profitability, and efficiency initiatives. Leads project reviews, presents dashboards, and mentors team members while ensuring alignment with organizational standards and customer expectations.
Project Planning & Execution
- Collect, analyze, and understand project requirements from clients and internal stakeholders.
- Develop and maintain comprehensive project plans, including:
- Project scope
- Objectives
- Deliverables
- Key milestones
- Timelines and schedules
- Resource allocation
- Project dashboards and reporting
- Coordinate project activities and ensure alignment with business objectives and client expectations.
- Monitor project progress and proactively address issues impacting delivery.
Client & Stakeholder Management
- Act as the primary day-to-day contact for clients, internal teams, and external suppliers.
- Communicate project status, requirements, risks, and updates to stakeholders.
- Facilitate project planning, review, and status meetings.
- Ensure clear documentation and communication throughout the project lifecycle.
Content Mapping & Client Portal Management
- Maintain and manage project-related content within the Client Portal.
- Map project deliverables, documentation, workflows, timelines, and resources accurately in the portal.
- Ensure content structure, navigation, and accessibility support stakeholder requirements.
- Coordinate with cross-functional teams to keep portal content updated and aligned with project milestones.
- Monitor content completeness, accuracy, and governance standards within the portal.
- Support implementation of best practices for project documentation, content organization, and knowledge management.
Project Financial & Risk Management
- Analyze project cost structures and identify significant variances from approved budgets.
- Evaluate project risks, dependencies, and constraints.
- Define potential problems and recommend alternatives considering costs, timelines, and quality requirements.
- Track project performance metrics and recommend corrective actions where necessary.
Cross-Functional Collaboration
- Collaborate with Manufacturing, Sales, Marketing, Purchasing, Operations, and other departments throughout project planning and execution.
- Participate in project feasibility assessments and approval processes.
- Support business initiatives requiring cross-functional coordination and execution.
Process Improvement & Operational Excellence
- Assist in implementing workflow management and reporting tools focused on:
- Quality
- Profitability
- Productivity
- Efficiency
- Participate in cross-functional teams to develop and improve processes, policies, and workflows.
- Identify opportunities to streamline project delivery and enhance customer satisfaction.
Team Leadership & Development
- Plan, direct, and coordinate team activities to ensure project objectives are achieved.
- Mentor, coach, train, and support team members' development.
- Foster a collaborative and high-performance team culture.
- Provide guidance on project management best practices and methodologies.
Governance & Reporting
- Conduct project reviews according to established processes and governance frameworks.
- Prepare and present project status reports, dashboards, and performance metrics.
- Ensure compliance with organizational standards, quality requirements, and project management methodologies.
Additional Responsibilities
- Perform other duties and responsibilities as assigned by management.
- Support strategic initiatives and special projects as needed.
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