Senior Admin Assistant

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Job related competencies

• Manage stakeholder calendars to ensure meetings are in place.
• Coordinate and support travel arrangements. Include making flight, hotel, visa, local car arrangements, set up meetings, internet check-in before flight departure. Prepare of travel folders.
• Assist to process T&E claim through Concur.
• Update Management and department Movement Chart for better visibility.
• Track department yearly compulsory trainings to ensure 100% completion before due corporate due date ie. Annual Ethics Training, Security Awareness Training and Safety Training.
• Perform ad-hoc assignments, ie, sit in department meeting, create reports, minutes writing and preparing slides.
• Logistics support for visitors in town.
• Logistics support for quarterly All Employee Meeting.
• Administrative support for Management Meeting and Department Meeting.
• Ensure Department Organisation Chart is update real-time in sharepoint.
• Assist managers for new hire readiness. ie, set up workstation, prepare welcome pack, work with IT to obtain phone, assign extn, inform Security on new hire badge colour code access.
• Assist off-board employee on Exit Checklist such as collection of Citi-Corp card and cabinet keys.
• Assist department on logistics for workshop held inhouse or offsite. ie. Lunch arrangement.
• Assist department in handling of courier document, mails distribution and parcels/parts shipment.
• Assist department in office supplies management ie, stationery, IT supplies.
• Assist Manager/department for shopping cart buy on behalf purchase and confirmation (if there is any).
• Maintain department Evacuation/Drills roll-call list (those who are assigned).
• Update of department seating location in the EHS folder.
• Share Service Award Anniversary BRAVO e-certificate to Manager.
• Reception coverage when receptionist is out of the office.
• Contribute ideas and collaborate with different teams in at least 1 quarterly team meeting and other projects.
• Support Plant tours arrangement.

EDUCATIONAL QUALIFICATIONS / WORK EXPERIENCE

• You need to have Bachelor's degree.
• Minimum 5 years of Administrative experience is required.
• Benefits:
  • The ability to collaborate with, learn from colleagues in a complex, global organisation.
  • We provide a working environment with a creative company, paired with a great compensation package, great benefits, and a supportive atmosphere where you can sharpen with new challenges and development opportunities.
  • Corporate Social Responsibility opportunities,
  • Support from our 24/7 employee assistance program.
• We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

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