JOB PROFILE
SENIOR FINANCE OFFICER
J A PLANT POOL SARL_U – TOGO
ROLE PURPOSE
The Senior Finance Officer will be responsible for supporting the effective management of the Company's financial operations through the accurate recording, processing, reconciliation and reporting of financial transactions. The role will ensure compliance with established financial procedures, statutory requirements and internal controls, while providing timely financial information to support operational and management decisions.
REPORTS TO
Site Manager, with a dotted-line reporting relationship to the Group Finance Manager.
LOCATION
Togo
KEY RESULT AREAS
Financial Transaction Processing
Financial Reporting & Reconciliation
Budgetary & Expenditure Control
Payroll & Statutory Compliance
Cash & Banking Operations
Financial Records Management
Stakeholder Relations & Management
KEY RESPONSIBILITIES
Financial Transaction Processing
Prepare payment vouchers for various cost centres and process them for the necessary approvals and payment.
Prepare cheques and facilitate their approval and payment in accordance with established financial guidelines.
Ensure that financial transactions are properly authorised and supported by relevant documentation.
Financial Reporting & Reconciliation
Prepare monthly bank reconciliation statements for review by the Manager.
Prepare monthly expenditure reports on ongoing projects for management review.
Collate financial data and information for the preparation of periodic financial reports.
Maintain accurate and up-to-date records of all accounting transactions.
Budgetary & Expenditure Control
Monitor expenditure across cost centres and ongoing projects to ensure proper financial documentation and control.
Review departmental expenditure submissions and ensure that they comply with approved financial guidelines.
Provide relevant expenditure information to support financial monitoring and management decisions.
Payroll & Statutory Compliance
Prepare and process monthly payroll for employees for review and approval.
Prepare PAYE and SSNIT returns and facilitate the processing of payments to the relevant statutory institutions.
Ensure that payroll and statutory records are accurately maintained and submitted in accordance with applicable requirements.
Cash & Banking Operations
Prepare and maintain the daily Cash Book, ensuring that all cash transactions are accurately recorded.
Monitor and coordinate banking transactions and maintain appropriate supporting records.
Ensure proper documentation and reconciliation of cash and bank transactions.
Financial Records Management
Maintain and update accurate records of all accounting and financial transactions.
Ensure the proper filing and retrieval of financial documents, payment records and supporting schedules.
Apply appropriate accounting methodologies and procedures in the processing and maintenance of financial records.
Stakeholder Relations & Management
Maintain effective working relationships with regulatory agencies, financial institutions and other external stakeholders relevant to the finance function.
Collaborate with internal departments to facilitate the timely submission, review and processing of financial information and expenditure requests.
Perform any other duties as may be assigned by the supervisor.
JOB SPECIFICATION
Education & Experience
Bachelor's degree in Accounting or Bachelor of Commerce, together with ACCA, CIMA, CA Part II or an equivalent professional qualification.
At least two (2) to three (3) years of relevant working experience in accounting or finance.
Language Requirements
Proficiency in Ewe is mandatory.
Ability to speak and write French will be an added advantage.
REQUIRED COMPETENCIES
Good knowledge of accounting principles, methodologies and practices.
Knowledge of applicable Accounting Standards and related financial regulations.
Ability to prepare and process payment vouchers, cheques, payroll and statutory returns accurately.
Strong financial reporting, bookkeeping and bank reconciliation skills.
Good understanding of cash management and expenditure control procedures.
Proficiency in Microsoft Word, Excel, PowerPoint and relevant accounting software.
Strong analytical and numerical skills, with attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Good interpersonal and organisational skills.
Ability to manage competing priorities and meet established deadlines.
Ability to work effectively in a fast-paced working environment.
High level of integrity, confidentiality and professionalism.
