Senior HR Associate, Human Resources

• Raise Service Change Requests (SCRs) for temporary and permanent joiners and leavers.
• Execute hiring actions on joining and leaving dates for temporary staff.
• Prepare Staff Movement Checklists for new joiners, internal transfers, and leavers.
• Update reporting line and cost centre changes for temporary staff, as needed.

• Initiate email notifications to new joiners, confirming their official joining date.
• Include instructions for submitting mandatory documents and trigger background verification (BGV) processes.
• Collect and verify original documentation for permanent staff.
• Conduct quarterly audits of Personnel & Employee (P&E) files to ensure all mandatory documents are maintained.
• Prepare and maintain hard copy personal files for all permanent joiners, archived for eight years per Indian statutory requirements.
• Ensure electronic files are complete with all approvals, password-protected, and saved per policies.
• Assist new joiners with bank account opening and coordinate with bank Single Point of Contact (SPOC).
• For temporary joiners, collect all necessary approvals and documentation from departmental SPOCs (CV, PR, SOW, etc.), and scan, protect, and save documents in their e-file.

• Initiate background verification checks for new joiners before their date of joining.
• Track and manage BGV reports to ensure timely closure.
• Share case details with HR Business Partners (HRBP) for sign-off.
• Publish BGV reports to the India HR team.

• Upon system notification of probation completion or contract expiry, initiate confirmation or extension/termination as per procedures.
• Obtain all required approvals and supporting documents (e.g., probation form for permanent, approved PR & SOW for temp staff).
• Follow up with managers and escalate to HRBP for timely closure.
• Prepare and issue confirmation letters for permanent staff.
• Update new contract details, PR number numbers for temp staff.
• Update e-files and P-files with relevant documentation for permanent and temp staff.

• Publish monthly headcount, IT staff lists, leave, BGV, and staff movement reports for relevant stakeholders.
• Update central joiner/leaver tracker in real time.

• Support Payroll Manager for creating a base file MOM and help to audit the same at the first level.
• Support to collate/maintain the Shift Allowance Data, Mandatory Leave Data for monthly processing.
• E-file and physical file of Provident Fund, UAN, and Gratuity nomination forms, ensuring authorized signatures.
• File cancelled cheques for new joiners in personal records.
• Support Payroll & Benefits SPOC in record-keeping of statutory documentation.

• Input invoices into the Office Automation internal portal.
• Track pending invoices; ensure all necessary approvals are obtained.
• Publish monthly invoice status reports.

• Prepare and issue reference checks for 9 countries and India.
• Ensure timely release and track reference checks; publish reports fortnightly.

• Prepare joiner checklists and offer letters.
• Handle leaver paperwork and checklists.
• Draft letters for internal movement and functional title changes.
• Prepare reference letters (e.g., address proof).
• Prepare visa and invitation letters.
• Handle miscellaneous staff letter requests.

• A master’s degree or higher in Human Resources is preferred, with a strong emphasis on candidates holding an MBA.
• A minimum of 6-10 years of relevant experience in HR Administration is required.
• Proficiency in Workday is highly desirable and will be considered a significant advantage.
• A comprehensive understanding of HR operations is essential, along with the ability to manage multiple tasks effectively.
• Strong interpersonal skills, exceptional problem-solving abilities, and a keen attention to detail are critical for success in this role.
• Candidates must possess excellent verbal and written English communication skills.

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