Senior Procurement & Contracts Specialist (Procurement & Contract Specialist 3)

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In-state hybrid remote work is available for this position with supervisor approval.  See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s Office

$6,318 - $9,705/per month Non-PERS Rate

$6,696 - $10,286/per month PERS Rate

In this position you will administer the full scope of complex procurement activities, from concept to close, for all contracts and procurement for the Agency. In addition, you will serve as the subject matter expert and technical assistance source for interpretation of Procurement and Contract laws, rules and regulations.

This is accomplished in part by, but not limited to:

Contract Administration

• Review and monitor contracts for compliance with schedule, established deliverables and budget.

• Investigate, analyze, and resolve problems and challenges to ensure timely correction of contract compliance issues.

Procurement

• Interpret and apply federal and state procurement and contracting laws and regulations, as well as Agency rules, policies and procedures.

• Conducts and oversees large complex and highly visible and politically sensitive procurements of goods and services.

Research and Analysis

• Perform market research and collaborate with business partners to create comprehensive requirements.

• Use industry knowledge to assist business partners in developing requirements to satisfy the business needs.

Training

• Design and conduct training on the agency’s eProcurement system, contract, and procurement policies and procedures.

• Provide training and coaching for new and existing team members.

For explicit duties, please request a copy of the position description from [email protected]

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don't meet every one of our desired qualifications listed. 

Your application must demonstrate education and/or experience in the following:

Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree* and two years of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to five years of procurement and contract experience related to the position.

Special Qualifications:

• Must possess or have the ability to possess the DAS Contract Administration Training Certification and Oregon Procurement Basic Certification.

• Must possess a thorough knowledge of applicable federal and state laws, rules and regulations affecting the purchasing and procedure processes.

• Must be able to use and understand the electronic purchasing systems and contracting regulations.

*All applicants using their education to meet the position requirements must submit a copy of all transcripts no later than interview to receive credit for college degrees or coursework. Credits must be from an accredited college or university.  Transcripts must include name, coursework and indicate that a degree was obtained.  On-line transcripts are acceptable for application. A copy of official transcripts will be required at time of hire.

As the most competitive candidate, your application will demonstrate the following requested skills and experience:

• Excellent written and verbal communication skills - ability to communicate clearly and concisely to engage with a wide and diverse audience.

• Experience with planning, negotiating, procuring, administering and closing a procurement lifecycle.

• Ability to communicate at all levels of the organization effectively and professionally, and with stakeholders outside the organization. 

• Ability to organize work assignments and manage time efficiently.

• Organizational skills - ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced environment.

• Possess leadership qualities (business acumen, good judgement, empathy).

• High attention to detail and accuracy.

• Professional level writing experience which includes drafting a variety of communications using word processing software, proof reading, and strong typing skill.

• Eagerness to learn, adapt, and take initiative.

• Demonstrated procurement experience with large IT projects.

• Strong knowledge of Oregon’s Public Procurement Statutes and Rules and experience conducting/advising on procurement transactions exceeding $150,000. 

 Preference may be awarded to candidates who hold a Certified Professional Public Buyer (CPPB) and/or Certified Professional Public Officer (CPPO) certification.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

• Click apply
• Upload your resume
• Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
• Complete application questionnaire
• Submit your finalized application
• Complete additional inbox questionnaires on confidentiality and veteran status
• Check back periodically for additional actions

Please note: you must attach your resume to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.

The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.

Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.

We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:

• Building equitable access to our democracy.
• Making tools easily available to achieve economic success.
• Ensuring state resources are used sustainably, efficiently and accountable to the public.
• Honestly acknowledging Oregon’s history.

Access for all

We elevate equity through identifying and actively eliminating barriers. 

Authenticity

We have integrity and are honest and true to ourselves and others.

Clarity 

We share stories, using plain language to increase understanding and impact.

Respect

We are committed to serving the people of Oregon and strive to understand all viewpoints. 

Service

We are responsive and prioritize the needs of current and future Oregonians we serve. 

For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State - Home

• Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
• Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
• Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
• Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)
• Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)
• ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State

• Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
• Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
• Successful candidates will require professional reference checks and must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.

•  The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.

For additional information you may contact us at [email protected]

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.