Senior Project Manager

The Role: 

Responsible for the coordination, adaptation and implementation of the production process from brief through to final production phases. Our Project Manager are super-organised and adept multi-taskers. Supporting Project Management lead, Team Lead (when applicable), and Project Managers in efficient running of accounts and the department.  

Reporting lines and key stakeholders 

• This role reports to the Print Project Management Lead (if no Team Lead in place). 

• You will work closely with internal stakeholder (e.g. Production studio/Client service), and external stakeholder (e.g. creative agencies, clients and technical third party). 

Key Responsibilities (to include, but not limited to): 

• Manage projects from start to finish (e.g. dissecting initial brief, writing brief, managing feedback and delivery, in relation to jobs, projects and campaigns. Ability to manage all stages. 

• First point of contact for your primary accounts and/or any assigned projects across the department. 

• Accountable as the project owner.   

• Ownership when there are issues/queries to resolve and for internal/external stakeholders. 

Operational 

• Challenge and review the current ways of working for your primary account. 

• Support onboarding news brands and/or clients. 

• Support Account transitions to different global studios (e.g offshoring). 

• Support on setting up workflow documentation. 

• Support for other documentation (e.g. training document)  

• Support the Print Project Management Lead and/or Senior PM/Team Lead on any set tasks. 

• Manage other adhoc requests as and when required. 

Communication 

• Key person liaising with internal/external stakeholder for your primary account. 

• Point of contact for HWW hubs and external stakeholders/third party when applicable 

• Along with the team, be a point of contact to the Global Studio when required 

• Leading all calls with internal and external stakeholders when required. 

Finance 

• Estimating projects and individual jobs plus reconciliations 

• Manage finance from, job creation, estimating, budgeting, revenue recognition & billing, raising PO’s, all as required. 

• Initiate and oversee billing if required. 

• Update finance tracker and reporting tracker as applicable. 

Tools 

• Use of internal production tools such as workflow management, job management systems, trackers and finance and reporting tools.  

• Use of external project management tools, (For example, Smartsheet's, Monday, Miro Board, etc) where applicable 

Requirements:  

• Technical understanding and competency of ‘Static production’ (e.g. Press, OOH, POS, Shopper, Brochures, Literature, Social, Digital and Presentations) in relation to Creative, Retouching, Mastering and Adaptation & Localisation.  

• Proven experience of working in a Static Production project management role (3 years +) 

• High level of IT literacy, including use of Acrobat, Office 365 (e.g: Microsoft excel, Microsoft PPT, Microsoft word, Microsoft outlook, Microsoft teams…) 

• Strong numeracy skills (e.g. excel formular, cost estimate in excel) 

• Excellent prioritisation, time management and attention to detail. 

• Proactive, decision-making ability. 

• Resilience and ability to work under pressure (e.g. time management and attention to detail, plan and prioritise your own work) 

• Problem solving skills (e.g. identify challenges and giving solutions) 

• Experience of managing and servicing international accounts in multiple markets with multiple stakeholder’s desirable 

• Fluent oral and written English essential, other languages desirable 

• Good spoken and written communication skills 

• Strong interpersonal skills 

• A responsible attitude 

• Flexible with ever changing goal posts/ environments 

• Calmness under pressure 

• Accuracy with record keeping 

Diversity and Flexibility 

Hogarth is committed to diversity and inclusion and encourages applications from any and all qualified candidates. 

Many of our employees work flexibly in many different ways, including flexible hours or an element of working from home. Please talk to us at interview, about the flexibility you need.  

Hogarth Values 

• Heart and Soul: We love what we do. We bring energy and enthusiasm to all our work. We push boundaries, we are never satisfied and always want to find a better way. 

• Hands on: We don’t wait for things to happen; we get on with it. We are pragmatic and don’t have an ego. We do what it takes to get the job done to the highest standards. 

• Honest: We are straightforward; we speak openly and clearly. We operate with integrity and live up to our promises. 

• Happy family: We enjoy working together. We look out for our colleagues. We are an eclectic bunch. We want to work with people from many cultures and demand great things of each other. Even when things get tough, we don’t lose perspective or our sense of humor. 
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