Manage full-cycle, high-volume accounts payable across multiple offices, ensuring accurate invoice coding, payments (check, ACH, wire), vendor record maintenance, AP reconciliations, month-end close support, and compliance with trust and legal accounting standards. Mentor junior staff, improve AP processes, support audits, and collaborate with internal stakeholders to resolve billing issues.
The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble.
The Accounts Payable Specialist is responsible for overseeing and executing the firm’s full-cycle accounts payable functions across multiple offices. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls and legal accounting standards, and supports financial reporting and operational efficiency. The Senior AP Specialist also provides guidance to junior accounting staff and contributes to process improvement initiatives within the finance department.
The Accounts Payable Specialist is responsible for overseeing and executing the firm’s full-cycle accounts payable functions across multiple offices. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls and legal accounting standards, and supports financial reporting and operational efficiency. The Senior AP Specialist also provides guidance to junior accounting staff and contributes to process improvement initiatives within the finance department.
Key Responsibilities
Accounts Payable Operations
- Manage high-volume, full-cycle accounts payable processing.
- Review, code, and enter vendor invoices in accordance with firm policies.
- Ensure accurate allocation of expenses to proper departments, cost centers, and case matters.
- Oversee weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
- Maintain accurate vendor records and W-9 documentation.
- Ensure adherence to internal accounting policies and approval workflows.
- Maintain separation of operating and trust-related transactions in compliance with legal accounting standards.
- Support internal and external audit processes.
- Monitor AP aging and ensure timely payment to avoid penalties and maintain vendor relationships.
- Reconcile accounts payable subledger to general ledger.
- Assist with month-end and year-end closing procedures.
- Prepare AP aging reports and assist in cash flow forecasting.
- Identify discrepancies and resolve billing issues proactively.
- Serve as primary point of contact for vendor inquiries.
- Resolve invoice discrepancies and payment disputes.
- Collaborate with attorneys, office managers, HR, and operations to ensure proper documentation and approvals.
- Train and mentor junior AP staff.
- Develop and document standard operating procedures (SOPs).
- Identify inefficiencies and recommend workflow improvements.
- Assist in implementation or optimization of accounting systems and automation tools.
Skills, Knowledge and Expertise
Experience
- 5+ years of progressive accounts payable experience.
- Experience in a law firm or professional services environment preferred.
- Experience with multi-entity or multi-office operations is a plus.
- Proficiency in accounting software (e.g., NetSuite, QuickBooks, or similar ERP systems).
- Advanced Microsoft Excel skills.
- Strong understanding of general ledger accounting principles.
- Familiarity with trust accounting procedures preferred.
- Strong attention to detail and accuracy
- High level of integrity and confidentiality
- Ability to manage deadlines in a fast-paced environment
- Strong organizational and time management skills
- Excellent communication and problem-solving abilities
- Process-oriented with a continuous improvement mindset
Education
- Highschool Diploma required
- Bachelor’s degree in Accounting, Finance, or related field preferred .
- Similar field preferred
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- 40-hour work week
- Weekends as needed
Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.
About
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
Similar Jobs
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Perform materials and process evaluations, test and analyze failed parts, develop test plans, determine root cause, recommend corrective actions, validate procedure revisions, support suppliers/customers, and implement continuous improvement and new technologies in a lab and shipside support environment.
Top Skills:
3D Modeling3D PrintingConventional Machine ToolsHand ToolsHand-Held Power ToolsInstrument AnalysisPrecision Analytical Laboratory Instrumentation
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Designs and implements manufacturing and tooling methodologies, integrates solutions on cross-functional teams, validates production readiness, analyzes producibility, implements lean principles, reviews electrical designs, manages non-conformance, and validates EBOM/MBOM to support program production.
Top Skills:
EbomGoldespIvtMbomMesciExcelRedarsWirs
Aerospace • Information Technology • Software • Cybersecurity • Design • Defense • Manufacturing
Support production engineering by implementing production/tooling methodologies, participating on IPTs, reviewing producibility and designs, building manufacturing plans, validating production readiness, implementing lean practices, managing EBOM/MBOM, addressing non-conformances, and ensuring manufacturable solutions for defense programs.
Top Skills:
EbomGoldespIvtMbomMesciExcelRedarsWirs
What you need to know about the Chennai Tech Scene
To locals, it's no secret that South India is leading the charge in big data infrastructure. While the environmental impact of data centers has long been a concern, emerging hubs like Chennai are favored by companies seeking ready access to renewable energy resources, which provide more sustainable and cost-effective solutions. As a result, Chennai, along with neighboring Bengaluru and Hyderabad, is poised for significant growth, with a projected 65 percent increase in data center capacity over the next decade.
