The Accounts Payable Specialist manages full-cycle accounts payable, ensures compliance with accounting standards, reconciles accounts, collaborates with various departments, and improves processes. They also train junior staff and maintain vendor relationships.
The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks,) and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble.
The Accounts Payable Specialist is responsible for overseeing and executing the firm’s full-cycle accounts payable functions across multiple offices. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls and legal accounting standards, and supports financial reporting and operational efficiency. The Senior AP Specialist also provides guidance to junior accounting staff and contributes to process improvement initiatives within the finance department.
The Accounts Payable Specialist is responsible for overseeing and executing the firm’s full-cycle accounts payable functions across multiple offices. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls and legal accounting standards, and supports financial reporting and operational efficiency. The Senior AP Specialist also provides guidance to junior accounting staff and contributes to process improvement initiatives within the finance department.
Key Responsibilities
Accounts Payable Operations
- Manage high-volume, full-cycle accounts payable processing.
- Review, code, and enter vendor invoices in accordance with firm policies.
- Ensure accurate allocation of expenses to proper departments, cost centers, and case matters.
- Oversee weekly check runs, ACH payments, wire transfers, and credit card reconciliations.
- Maintain accurate vendor records and W-9 documentation.
- Ensure adherence to internal accounting policies and approval workflows.
- Maintain separation of operating and trust-related transactions in compliance with legal accounting standards.
- Support internal and external audit processes.
- Monitor AP aging and ensure timely payment to avoid penalties and maintain vendor relationships.
- Reconcile accounts payable subledger to general ledger.
- Assist with month-end and year-end closing procedures.
- Prepare AP aging reports and assist in cash flow forecasting.
- Identify discrepancies and resolve billing issues proactively.
- Serve as primary point of contact for vendor inquiries.
- Resolve invoice discrepancies and payment disputes.
- Collaborate with attorneys, office managers, HR, and operations to ensure proper documentation and approvals.
- Train and mentor junior AP staff.
- Develop and document standard operating procedures (SOPs).
- Identify inefficiencies and recommend workflow improvements.
- Assist in implementation or optimization of accounting systems and automation tools.
Skills, Knowledge and Expertise
Experience
- 5+ years of progressive accounts payable experience.
- Experience in a law firm or professional services environment preferred.
- Experience with multi-entity or multi-office operations is a plus.
- Proficiency in accounting software (e.g., NetSuite, QuickBooks, or similar ERP systems).
- Advanced Microsoft Excel skills.
- Strong understanding of general ledger accounting principles.
- Familiarity with trust accounting procedures preferred.
- Strong attention to detail and accuracy
- High level of integrity and confidentiality
- Ability to manage deadlines in a fast-paced environment
- Strong organizational and time management skills
- Excellent communication and problem-solving abilities
- Process-oriented with a continuous improvement mindset
Education
- Highschool Diploma required
- Bachelor’s degree in Accounting, Finance, or related field preferred .
- Similar field preferred
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- 40-hour work week
- Weekends as needed
Equal Opportunity Statement:
We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.
About
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients. With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.
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