Roles and Responsibilities:
• To keep record of various delivery challans/ Service Reports/ Activity Logs
• Keeping track of domestic Inward and Outward couriers
• Attending employee requests at reception & Vendor handling at reception
• To keep track of Purchases and Consumption of all consumable material
• To do first check of all monthly bills/ invoices against Purchase Orders and process for payment
• Look after daily security activity in co-ordination with Security + end to end housekeeping mgmt.
• Track of vendor’s, visitor’s, guest’s, interview candidate's
• Keeping track regarding seating arrangement of guest & new joiner.
• To keep track of pantry consumables and maintenance of Pantry
• Maintaining the record for issuing Photo ID / Access Cards
• Key Management & data maintaining of keys wherever needed
• Attendance of all Vendor's verification & correction
• admin reports closure as per frequency
• Keep the track for quotation regarding coordination with vendor
• To keep excel sheet maintain for Workplace request sheet everyday
• Post shift completion report on daily task
• Keep track for all registers maintained at reception
• New Joining seating arrangement & Guest seating arrangement General coordination)
• Keeping track for accommodation requests if any
• Electrical vendor coordination regarding AC & UPS
• Interview Candidate feedback form filling get done at reception (Supporting HR)
• Interview Candidate question paper coordination (Supporting HR)
• Compliance documentation regarding follow up with Vendor
• Workplace request coordination
• Pantry crockery set record maintaining with the help of pantry boy
• Coordination with Vendor AC, Plumbing, electrician, Regarding general issue too
• General coordination with food & snack’s vendor
• Keeping track for Compliance regarding documentation
• To issue various stationery materials to employees as per requirement
• To make sure daily availability of drinking water & milk in the office
• To do daily supervision of CCTV and Access Control System
• Guest Arrangement – Seating & lunch whenever needed
• Pest Control tracking and check
• Arrangement of decoration items for employee engagement activity
• Stationary Management
• Timely processing of any bills or invoices for admin
• Vendor Management for all services falling under Admin domain
• Space Management for the location and site
• Responsible for various audits falling under admin domain
• People Management
• Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations
• Coordination with office builders for building related concerns and compliances
RequirementsRequirements
Successful Candidate Must Have:
- Execution excellence, with end-to-end ownership
- Ability to take action to establish and maintain strong connections with people.
- Demonstrates a keen understanding of basic business operations.
- Proactively confronting difficult issues; making correct choices and taking necessary action.
- High energy and keen willingness to learn.
- Ability to think creatively and work in complex situations.
- Engage your own team in developing and committing to action plans.
- Willingness to work in rotational shift
