Document Controller

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Business Information:

The Hitachi Energy Indian Operations Center (INOPC) is a competence center with around 2300 skilled engineers who focus on tendering, engineering, planning, procurement, project Management, functional system testing, installation supervision, documentation and commissioning. However, over the last decade, it has evolved to become the largest Operations hub. The India Operations Centre team at Chennai, Bangalore and Gurugram supports Hitachi Energy’s units in more than 40 countries across a wide portfolio of all the four business units in Hitachi Energy To date, the team has executed engineering and commissioning for projects in more than 80 countries.

Mission Statement:

Understand and apply project documentation and execution practices in accordance with internal project control standard procedures/instructions in system.

Your Responsibilities:

• Ensure adherence to quality standards, create reports, and provide analysis using project document trackers.

• Should have experience in reading customer contracts and understand the project documentation requirements. Working knowledge with EMDS.

• Analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

• Create and control Document Registers and analyze & upload Engineering and Supplier documents (new and revised) for Tender / Project into the DMS or common drive.

• Communicate with Project Manager and Departments for Clarifications and Suggestions

• Handling Customer commented/approved documents in DMS and informing Project team.

• Adding the documents into web-based database, for easy access for the members in different locations

• Prepare the publishing documents packages for printing (hard copies), if needed.

• After Customer Approval of project’s final documents, hand over the Project to After Sales Department.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Non-Engineering - A diploma or bachelor's/master’s degree.

• 5 to 8 years of experience as a document controller.

• Proficiency in MS-Office Applications (Word, PPT and Excel).

• Strong communication skills in written and verbal (English).

• Capability to work with multi-cultural and multilingual users.

• Quick learner, Proactive, Self-Motivated, and Flexible.

Accessibility and reasonable accommodation

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.