The Office Coordinator will manage facilities, procurement, vendor relationships, compliance, and inventory to maintain an efficient office environment.
About Tala
At Tala, we’re applying advanced technology and human creativity to solve what legacy institutions can’t or won't. We are a global financial infrastructure company on a mission to unleash the economic power of the global majority, recognizing that today’s financial infrastructure doesn’t work for most of the world’s population.
We’re the first and only platform to combine the intelligence of a credit bureau, the payments execution of a fintech, and the relationship expertise of a bank into one vertically integrated solution. Our platform is powered by an expansive moat of proprietary data and AI/ML decisioning technology, enabling us to deliver instant, reliable liquidity personalized to every customer's needs. Through our flagship credit app, we’ve disbursed over $7 billion in credit to more than 12 million customers across Latin America, Southeast Asia, and East Africa. These customers have leveraged Tala products to start and expand small businesses, manage day-to-day needs, and pursue their financial goals.
Our pioneering work and proven impact have earned us consistent recognition, including being named to:
CNBC’s Disruptor 50 for five years.
CNBC’s World's Top Fintech Companies for two consecutive years.
Forbes’ Fintech 50 list for nine consecutive years.
Visionary investors, persuaded by the economic power of the global majority, have committed half a billion dollars in equity and debt to Tala's success.
Given the global nature of our team, we operate on a remote-first approach with office hubs in Santa Monica, CA (HQ); Nairobi, Kenya; Mexico City, Mexico; Manila, the Philippines; and Bangalore, India.
Most Talazens join us because they connect with our mission. If you are energized by the impact you can make at Tala, we’d love to hear from you!
We are seeking a highly organized and motivated Office Coordinator (12 Months Contract) to be the heartbeat of our Noida office. You will be responsible for ensuring a smooth and efficient work environment by managing facilities, procurement, vendor relationships, statutory compliance, and inventory. This role is essential in maintaining a productive and enjoyable atmosphere for our team.
What You'll Do
- Facilities Management:
- Oversee the general upkeep and cleanliness of the office, ensuring a professional and welcoming environment.
- Oversee office custodian on maintenance and cleanliness of all office common areas.
- Manage relationships with building administration and coordinate maintenance for office equipment (e.g., air conditioning, lighting, security systems).
- Ensure office safety and compliance with local regulations
- Manage office space and furniture, including planning and overseeing any renovations or relocations.
- Maintain and organize the pantry, ensuring it is well-stocked and inviting.
- Source and manage vendors for a wide range of needs, including office supplies, IT equipment, travel, catering, and office maintenance services.
- Negotiate pricing and contracts to ensure cost-effectiveness.
- Build and maintain strong relationships with vendors, ensuring timely delivery and quality service.
- Manage and track vendor bills and payments (for Office- and People-related purchases) in collaboration with the accounting team.
- Manage business permits, licenses, and insurance renewals for the office.
- Provide additional support for compliance-related activities.
- Manage the procurement and distribution of office supplies (e.g., stationery, grocery and medicine purchases).
- Coordinate with IT & Accounting to develop an online inventory management system to track all office supplies and assets (e.g., furniture, AV equipment).
- Conduct regular inventory checks and maintain accurate records.
- Manage incoming and outgoing mail and parcels.
- Provide support for business travel arrangements, including booking flights, accommodation and reservations.
- Support People Operations with various tasks (e.g., organizing events and managing swag inventory) as necessary
Procurement and Vendor Management:
Statutory Compliance:
Inventory Management:
Administrative Support:
What You'll Need
- Around 1+ year of experience in an administrative or office support role.
- Strong organizational and time management skills.
- Good written and verbal communication abilities.
- Attention to detail and accuracy in tasks.
- A positive attitude, adaptability, and willingness to learn.
- Bachelor’s degree preferred.
Our vision is to build a new financial ecosystem where everyone can participate on equal footing and access the tools they need to be financially healthy. We strongly believe that inclusion fosters innovation and we’re proud to have a diverse global team that represents a multitude of backgrounds, cultures, and experience. We hire talented people regardless of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
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