Oversee daily office operations, facilities, vendors, inventory, procurement, administrative support, meetings, onboarding logistics, workplace infrastructure, petty cash, invoices, budgets, and operational reporting. Coordinate with management, employees, clients, HR, IT, and service providers to maintain an efficient, safe, and compliant office environment.
We are looking for a highly organized and proactive Office Manager to oversee daily office operations, ensure smooth workflow, and support the management team. The ideal candidate should have excellent communication skills, problem-solving ability, and strong attention to detail.
Key Responsibilities
Office Operations
- Manage day-to-day office activities and ensure smooth functioning of all departments.
- Oversee maintenance, housekeeping, and facility management.
- Monitor inventory of office supplies and coordinate procurement.
- Manage vendor relationships (housekeeping, IT support, maintenance, etc.).
Administrative Support
- Provide administrative support to management and staff.
- Prepare reports, emails, meeting minutes, and documentation as required.
- Coordinate internal meetings, visitor management, and scheduling.
Team & Client Coordination
- Assist in onboarding new employees (ID cards, seating arrangements, system setup).
- Coordinate with clients and ensure their operational requirements are met.
- Support HR and operations for employee engagement activities.
Facilities & Infrastructure
- Supervise office equipment, IT setups, and necessary repairs.
- Ensure safety protocols, security systems, and compliance requirements are followed.
- Oversee workstation allocation and office layout planning.
Financial & Reporting
- Handle petty cash, vendor invoices, and budget tracking.
- Maintain records of expenses, inventory, and office logs.
- Prepare monthly operational reports for management review.
Requirements
- Bachelor’s degree in Business Administration or related field.
- 2–5 years of experience in office administration or facility management.
- Strong communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Ability to multitask and prioritise tasks effectively.
- Problem-solving mindset with attention to detail.
- Preferred Attributes
- Experience in coworking or facility management environment.
- Knowledge of procurement and vendor management.
- Ability to work independently and handle urgent tasks efficiently.
Similar Jobs
Healthtech
Assists the Business Office Manager and facility leadership with administrative operations, meeting records, clerical accounting, cash receipts, HR and payroll support, incident documentation, office supply management, and compliance with confidentiality and operational policies. Maintains communication with departments and supports community relations. Requires clerical, computer, typing, accounting, and office equipment skills in a healthcare facility environment.
Top Skills:
Excel
Healthtech
Assists the Business Office Manager and facility leadership with administrative operations, Medicare Part B billing, clerical accounting, cash receipts, records, meeting minutes, supplies, HR and payroll support, incident documentation, compliance, confidentiality, and community relations. Requires maintaining accurate administrative procedures and supporting day-to-day office needs in a healthcare facility.
Top Skills:
Excel
Aerospace • Big Data • Fintech • Software • Analytics
Manages client relationships and technical delivery for FactSet’s Portware Execution Management System. Responsibilities include account strategy, requirements gathering, client advocacy, implementation of upgrades and trading workflows, connectivity projects, training, reporting, issue resolution, and coordination with product, engineering, support, implementation, sales, and pre-sales teams. The role requires financial markets expertise, project management, technical business analysis, SQL, FIX protocol knowledge, and understanding of securities trading and EMS systems.
Top Skills:
Execution Management System (Ems)Fix ProtocolJavaOrder Management System (Oms)SQL
What you need to know about the Chennai Tech Scene
To locals, it's no secret that South India is leading the charge in big data infrastructure. While the environmental impact of data centers has long been a concern, emerging hubs like Chennai are favored by companies seeking ready access to renewable energy resources, which provide more sustainable and cost-effective solutions. As a result, Chennai, along with neighboring Bengaluru and Hyderabad, is poised for significant growth, with a projected 65 percent increase in data center capacity over the next decade.
