Oversee daily office operations, facilities, vendors, inventory, procurement, administrative support, meetings, onboarding logistics, workplace infrastructure, petty cash, invoices, budgets, and operational reporting. Coordinate with management, employees, clients, HR, IT, and service providers to maintain an efficient, safe, and compliant office environment.
We are looking for a highly organized and proactive Office Manager to oversee daily office operations, ensure smooth workflow, and support the management team. The ideal candidate should have excellent communication skills, problem-solving ability, and strong attention to detail.
Key Responsibilities
Office Operations
- Manage day-to-day office activities and ensure smooth functioning of all departments.
- Oversee maintenance, housekeeping, and facility management.
- Monitor inventory of office supplies and coordinate procurement.
- Manage vendor relationships (housekeeping, IT support, maintenance, etc.).
Administrative Support
- Provide administrative support to management and staff.
- Prepare reports, emails, meeting minutes, and documentation as required.
- Coordinate internal meetings, visitor management, and scheduling.
Team & Client Coordination
- Assist in onboarding new employees (ID cards, seating arrangements, system setup).
- Coordinate with clients and ensure their operational requirements are met.
- Support HR and operations for employee engagement activities.
Facilities & Infrastructure
- Supervise office equipment, IT setups, and necessary repairs.
- Ensure safety protocols, security systems, and compliance requirements are followed.
- Oversee workstation allocation and office layout planning.
Financial & Reporting
- Handle petty cash, vendor invoices, and budget tracking.
- Maintain records of expenses, inventory, and office logs.
- Prepare monthly operational reports for management review.
Requirements
- Bachelor’s degree in Business Administration or related field.
- 2–5 years of experience in office administration or facility management.
- Strong communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Ability to multitask and prioritise tasks effectively.
- Problem-solving mindset with attention to detail.
- Preferred Attributes
- Experience in coworking or facility management environment.
- Knowledge of procurement and vendor management.
- Ability to work independently and handle urgent tasks efficiently.
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