Senior Expediting Tech

Job Overview:

The Senior Expediting Tech completes a variety of Expediting assignments as needed and can complete work with a limited degree of supervision. They are an informal resource for colleagues with less Expediting experience. The Senior Expediting Tech has developed proficiency in various analytical processes or procedures to carry out assigned tasks. Based on existing precedents or procedures, they provide solutions to problems in atypical or infrequently occurring situations. They directly impact the quality of the work of the team. 

Key Tasks and Responsibilities:

• Expedite suppliers efficiently and effectively to ensure timely delivery of equipment packages, materials, and associated documentation required per the Purchase Order in compliance with the Expediting procedures
• Understand Supplier’s Project Schedules and various levels of critical activities, acting with a confident and persuasive approach, both verbally and written to Suppliers and others
• Issue daily and weekly expediting reports of the orders being expedited
• Liaise with other MDR departments to expedite documents review and approval
• Input consistent and timely updates in the Company system and distribute expediting reports to the Project Team and Suppliers to provide insight into the progress of the package and to flag any concerns or issues for discussion    
• Follow up with sub-suppliers, if required, to facilitate the progress of work
• Coordinate with various Project disciplines to address all expediting-related issues
• Highlight/escalate concerns to appropriate team members
• Identify field expediting visit requirements and perform field expediting visits
• Liaise with Logistics to arrange for Transportation/shipments
• Coordinate and close out Over, Short & Damaged issues
• Ensure supplier invoices-related issues are sorted out on time and follow up with accounting for payments
• Assist with PO closeout
• Ensure that all communication with Project Management Teams, Clients, Suppliers/Sub supplier is tactful, friendly, and respects confidentiality
• Ensure that meetings, analysis, investigations, follow-up actions, and support are completed in a timely, thorough, and well-documented manner
• Responsible to carry out the Project scope related to Asset Registration and CMMS data
• Prepare Equipment master list for Asset Registration 
• liaising with Engineering and Production team for finalizing the Tags & P & ID
• To update Location Hierarchy – Asset registration for all the maintainable TAGS
• To update the criticality of the Equipment’s as per ADNOC MMS standards
• Update Class , catalog profile of the equipment’s as per ADNOC standards
• Update HSECES category of Equipment as per ADNOC standards
• Maintain Monthly status report to management and stake holders
• Arrange Bi weekly meeting with ADNOC to discuss progress
• Follow up with CMPY for the review and approvals of ASSET tags In AIN system
• Resolve tag number deficiencies or update ADNOC OE in case of any tag changes
• To provide guidance , support in documents preparation and entering data in excel Templates
• To ensure that the final approved are submitted to ADNOC OE on a timely manner
• To develop & update report on document submission and submit the updated report to OE
  periodically

Essential Qualifications and Education:

• Associate’s Degree/Foundation (or equivalent) in relevant discipline or HSD/GED/IGCSE or 2 years of relevant experience
• 1-6 years of relevant experience
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook, Access)  

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