Senior PMO Analyst

Management Level

The Senior PMO Analyst is responsible for liaising with the Global teams and act as a Portfolio PMO embedded either in a business unit, project or programme working alongside Portfolio Managers, Senior Project Managers, Programme Managers, internal and external stakeholders.

Business Functions

The Group Project Management Office (GPMO) team provides support and governance to colleagues requesting or managing a project at EQ in all aspects of PMO‘s service, including project set-up, project & portfolio delivery support, project administration, resource management, timesheet administration and reporting. The objectives of the team is aligned under PMO operating model to provide support and guidance with regard to project process, templates and tools and to be the guardian of governance and information hub for the change portfolio at EQ.

Core duties and responsibilities

Successful candidate will be responsible for the following duties

Programme Board Governance

• Be a Guardian of governance and information hub for the change portfolio of the respective business division / function
• Assist on Business Case, Change Control, Project Set-up in Workday, Timesheeting, etc.,
• Assist in producing status reports to the respective forums, including the tracking of milestones and dependencies for Programme Board
• Maintain common project repository and artefacts for the all the change projects in the portfolio. That includes PID, RAID, TRB/ARB sign-offs, IAS38 sign-offs, Board approvals, Status Reporting, Financial Tracker, etc.,
• Periodic quality assurance reviews to ensure stage gate governance and compliance (Quality, Standards, Risks & Internal Audit)

Divisional / Local Change Governance

• Attend Project SteerCo meetings / Portfolio meetings to get up-to-speed on project progress and on-going support towards Project/Programme Delivery
• Facilitate and coordinate Divisional Change Board or equivalent governance meeting for relevant Exco members to review Project Statuses and Delivery ahead of Programme Board
• Track actions and decisions from the divisional change board or equivalent and follow-up until closure.
• Track, monitor, review and report approved Budget against actuals
• Liaise with divisional resource management team to understand the forecast of resource allocations and make sure effective coverage of resources in the change projects.
• Support & guide Delivery teams to ensure the project request are being managed within the governance & communication framework
• Manage and tailor production of metrics and reporting to meet the needs of the business stakeholders that includes Execs & Divisional Portfolio
• Responsible for performing regular portfolio reviews to ensure accuracy and completeness of information
• Review delivery methods/approach, document lessons learnt to implement best practices and enhance common practices

Workday Governance

• Review and approve Project request to set-up project codes in Workday to make sure PMO has got a sight of valid project request as per EQ’s WD design principle.
• Review project timesheets every month-end to make sure that there are no un-progressed timesheets and follow-up with delivery teams
• Review and publish timesheet compliance

Skill Attributes and Behaviour

Successful candidate should demonstrate the following skills and behaviour

• Bachelor degree in business or other related subject
• Excellent written and verbal communication skills
• Strong MI & Reporting Skills
• Strong knowledge in Microsoft Excel
• MS Project & MS Visio Knowledge is preferable
• Willing to work in flexible shift timing but most preferably UK shift
• Effective time management skills with proven ability to prioritise and manage multiple tasks effectively
• Should be a good team player, highly motivated and ambitious
• Can work across business and IT functions effectively
• Proven experience of all core elements of PMO – Project Governance, Controls, Reporting, Finance, etc.
• Demonstrable Track record in working within a delivery Project Management / PMO function in a software consultancy or similar organization
• Excellent communications skills and ability to liaise confidently with a range of external and internal stakeholders
• Strong customer service and stakeholder management skills, with the confidence to positively influence, negotiate and challenge supportively and effectively where appropriate.
• Knowledge of Project Management lifecycles and methodologies. Formal qualification (e.g. Prince 2, PMP, CAPM) would be advantageous.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks.