The Copyright Executive will be responsible for coordinating the copyright registration process for eligible books published through Notion Press. The role involves communicating with authors, collecting and verifying the necessary documents and declarations, preparing applications, submitting them through the applicable government copyright portal, and tracking their progress until completion.
The ideal candidate should have strong communication skills, excellent attention to detail, and the ability to manage multiple applications independently in a fully remote work environment.
Key Responsibilities
1. Copyright Application Processing
Prepare and submit copyright registration applications for books through the relevant government copyright portal.
Ensure applications are completed accurately and in accordance with applicable requirements.
Collect, organize, and verify the information and documents required for each application.
Review application details before submission to minimize errors, omissions, and rejections.
Track application status and maintain records of acknowledgements, application numbers, and certificates.
Monitor application updates, objections, discrepancies, and requests for additional information.
Coordinate the timely submission of clarifications or supplementary documents wherever required.
2. Author Communication and Coordination
Contact authors by email, phone, or other approved communication channels to explain the copyright registration process.
Request the necessary information, declarations, author details, manuscript copies, and supporting documents.
Follow up with authors to obtain pending information and resolve incomplete submissions.
Respond professionally to author queries regarding documentation and application progress.
Keep authors informed about important updates, pending requirements, and registration status.
Maintain clear communication records for every application.
3. Documentation and Record Management
Maintain an organized database or tracker of copyright applications and their current status.
Ensure all application documents and author communications are stored securely.
Maintain accurate records of submission dates, application references, pending actions, and outcomes.
Prepare periodic reports on applications submitted, pending documentation, and registrations completed.
Handle author manuscripts and personal information confidentially.
4. Internal Coordination
Coordinate with the editorial, publishing, production, and operations teams to obtain required book and publication details.
Identify missing information or discrepancies and resolve them with the relevant teams.
Escalate complex copyright ownership, authorship, permission, or documentation issues to the appropriate internal team.
Suggest improvements to make the copyright application process more efficient.
Eligibility Criteria
Bachelor's degree in any discipline; candidates with qualifications in law, commerce, arts, or publishing will be preferred.
Prior experience in copyright registration, intellectual property documentation, publishing operations, or government portal applications is desirable.
Freshers with excellent communication, documentation, and computer skills may also apply.
Familiarity with online government portals and digital documentation processes is an advantage.
Knowledge of copyright registration procedures in India will be an added advantage.
Requirements
Excellent written and verbal communication skills – English, Tamil and Hindi.
Strong follow-up and author relationship management skills.
Good attention to detail and accuracy in data entry.
Proficiency in MS Excel or Google Sheets, email, and standard office applications.
Ability to manage multiple applications and deadlines simultaneously.
Strong organizational and problem-solving abilities.
Ability to work independently and maintain productivity in a remote environment.
Professional handling of confidential information.
Benefits
Benefits: Our benefits package includes the best of what leading organizations provide, such as:
A flat and transparent culture and a chance to work with the leadership team of a high-growth startup
Best learning and development opportunities, a chance to have a big impact in a hyper-growth setup
The possibility of having a huge societal impact - we help writers fulfil their dreams and our books reach hundreds of thousands of readers across the world
Other Benefits - Employee Stock Options, Paid Time Off for Annual Vacations and Healthcare Insurance
Diversity and Inclusion: Notion Press is proud to be an equal opportunity employer; we don’t just value diversity, we promote and celebrate it. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. As of January 2021, we have achieved our ‘Gender diversity' goals. Women comprise fifty percent of our workforce.
Notion Press Chennai, Tamil Nadu, IND Office
7, Red Cross Rd, Chennai, Tamil Nadu, India, 600008
