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Who We Are:
At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.
Job Purpose
Reporting to the Cash Application Supervisor, the role shall be primarily responsible for performing and/or overviewing all cash application activities concerning the region, ensuring standardized processes and procedures across multiple locations, in accordance with Group Standards. Performing and overseeing the day-to-day tasks related to Cash Application to ensure all payments post accurately and timely to the customer’s account on the A/R.
Duties and Responsibilities
- Ensure all cash receipts are posted and applied accurately in the accounting system.
- Ensure prefunding receipts are posted and applied to the correct appointment and cost allocation in the accounting system.
- Promptly resolve any errors or queries raised for pre-funding postings.
- Prepare and circulate periodic reports relating to cash receipts and application.
- In case of any difficulty in identifying the funds received, liaise with the operations /Global Receivables team to get correct and complete information.
Daily tasks of Cash Application Executive: - First thing in the morning send out individual emails for each receipt received into the Citi Bank and Local Bank accounts to individual country / Collection Team / Operations Team.
- At noon send follow up email for any cash receipts missed in the morning.
- Receive email back from Collection Team / Operations Team - if no reply received, continue following up by email / teams until the funds are identified.
- Post the cash receipts into Dream.
- Allocate the balances either in full or partially.
- All Cash receipts must be posted by the end of the day.
- At the end of the day, the respective Bank accounts must be reviewed & any unidentified funds must be emailed to the Manager.
Essential - 2 to 5 years’ experience in a Cash Application Department.
- Prior experience in Credit and Collections or Accounting Department management role
- Experience in working in a multi-national, multi-cultural organization
- Excellent communication skills and a good command of the English language (oral and written)
- Proficiency in MS Office Suite.
Desirable - Knowledge of shipping business / industry
- Quick self- learner
- Good motivational skills
- Honest, transparent and trustworthy
- Proactive, dynamic and innovative
- Culturally aware and diplomatic
- Accountability
Inchcape’s Clarified Personality:
-Assertive, point the way provide solutions and lead by example
-Articulate, share expertise, knowledge and opinions with passion and precision
-Uncomplicated, smooth, and efficient service
QHSSE – Health, Safety, Security and Environment (Mandatory requirements)
- Championing appropriate health, safety, security, and environment (HSSE) risk assessments becomes part of the company culture.
- Accountable for the implementation and monitoring of actions that mitigate risk and enhance controls/processes, to ensure that QHSSE of all Inchcape Stakeholders are known and staff/suppliers/crew feel empowered and accountable for their own safety.
- Ensure full compliance with, and implementation of, the Inchcape QHSSE Management
System. - Ensure that appropriate resources are allocated to control QHSSE risk.
- Accountable for ensuring that clear, appropriate, and timely communication channels are put in place to report and manage QHSSE risk.
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