Project Document Controller

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Job Description:

The opportunity:

Support Project managers in execution of medium-size to large and complex GCB (Generator Circuit Breaker) projects by managing the project documentation as per contractual agreements, quality standards and project schedule

How you’ll make an impact:

• Review of Document requirements as per project specification and customer requirements,  during project handover from sales.

• Develop and maintain document control master list for every project, align with internal stakeholders and customer representatives.

• Drive the completion, submission and approval of key documents and keep track every document transaction (through transmittals)

• Understand and manage client EDMS system

• Coordination and follow-up for all project related drawing and other key document submission / approvals and maintain updated status of drawings and documents in master file

• Prepare the documentation for customer submission and keep the track record of customer correspondence.

• Keep Project manager updated regularly of document status during project reviews 

• Participate in document approval status review meetings

• Main contact for customers in projects for Documentation related topics.

• Supporting Project Manager for drafting and submission of contractual letters to customer

• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings & documents (Internal and External)

• Ensuring all management, system documentation is the current version and easily accessible in hard files / digital records 

• Develop / maintain document control process for efficient project management

• Prepare documentation for Production handover and I&C handover.

Your Background:

• Bachelor of Science, with document control Experience of at least 4 years. 

• Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.

• Good interpersonal skills and ability to communicate effectively with all project stake holders

• Expert in SAP/xECM document storage concept.

• Ability to work on multiple projects and to deliver quality results on time 

• Good working knowledge of MS office (Word, Excel, Power point, Sharepoint etc.,) and at least one type of document control systems

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.