Provides administrative and secretarial support to senior management, manages office documentation and records, coordinates vendors and office services, maintains inventory, arranges travel and meetings, supports HR and Accounts, monitors facilities, handles correspondence, prepares MIS reports, and ensures compliance with administrative procedures.
We are looking for a proactive and detail-oriented Admin Executive to provide administrative and secretarial support to senior management while ensuring smooth day-to-day office operations. The ideal candidate should possess strong organizational, communication, and documentation skills. Basic knowledge of EXIM documentation is preferred but not mandatory.
Key Responsibilities
- Manage day-to-day administrative activities and ensure smooth office operations.
- Handle office documentation, filing, and record maintenance.
- Coordinate with vendors for office supplies, housekeeping, maintenance, and other administrative requirements.
- Maintain inventory of office stationery and assets.
- Coordinate travel arrangements, courier services, and meeting schedules.
- Support HR and Accounts teams with administrative tasks whenever required.
- Monitor office facilities and ensure a safe, clean, and organized work environment.
- Handle incoming calls, visitors, and general office correspondence.
- Prepare reports, MIS, and maintain administrative records.
- Ensure compliance with company policies and administrative procedures.
Requirements
- Good communication and interpersonal skills.
- Strong organizational and time management abilities.
- Proficiency in MS Office (Excel, Word, Outlook).
- Ability to multitask and work independently.
- Good coordination and problem-solving skills.
- Attention to detail and a proactive approach.
Preferred Candidate:
- 1–3 years of experience in Administration or Office Management.
- Experience in handling vendor coordination and office administration.
- Immediate joiners will be preferred.
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